Administrative Assistant

Administrative Assistant

Employment Type: Full-Time Location Type: Remote Salary: [Not Specified]

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About Us

Outliant is a fully-remote, US-based digital product development and startup consulting company. Our team consists of culturally diverse creators with exceptional skills and talents who help conceive seamless digital products. We foster a work-play energy that supports individual growth, encourages creativity, and promotes "thinking outside the box."

Our Core Values:

• Pursuit of Excellence: We are highly competitive, ambitious, and driven to be exceptional as individuals, teams, and an organization. We never settle and strive to attract, retain, and empower the very best people.
• Startup Mentality: With roots in startup culture, Outliant moves fast, is resourceful, and empowers its team at all levels. We are in the early chapters of our journey.
• World-Class Remote Collaboration: As a 100% remote company with no offices and globally distributed teams, we require our people to excel in this remote structure, offering freedom and autonomy.

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About the Role

As an Administrative Assistant, you will be a vital part of our team, utilizing your specialized administrative skills to manage a variety of tasks according to established procedures and guidelines. You will independently handle both routine and non-standard assignments, playing a key role in helping the team achieve its goals efficiently.

Seniority Level: Mid-Level

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Responsibilities

• Provide comprehensive administrative support to the project delivery team and other departments as needed.
• Manage calendars effectively.
• Take meeting notes and prepare documentation.
• Create presentations and pitch decks.
• Prepare comprehensive reports.
• Accurately input and maintain data in relevant databases or systems, ensuring data integrity and accuracy.
• Conduct research and analyze data as needed to support team objectives.
• Perform other administrative tasks as assigned, including ad-hoc projects and special assignments.

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Requirements

• Administrative Experience: Proven track record in administrative support roles, preferably in an agency environment.
• Organizational Skills: Exceptional organizational skills, including the ability to prioritize tasks, manage multiple deadlines, and work independently.
• Communication Skills: Excellent verbal and written communication skills, with a strong ability to build relationships and interact effectively with colleagues and stakeholders.
• Tech Proficiency:
  • Experience with ClickUp or similar project management platforms (e.g., Asana, Trello, Jira).
  • Proficiency with Google Workspace (formerly G Suite), including Gmail, Google Docs, and Google Calendar.
  • Strong experience with Google Sheets or similar spreadsheet software (e.g., Microsoft Excel) for data organization and analysis.
  • Demonstrated ability to create professional presentations using tools like Google Slides or PowerPoint, Canva, Pitch, or similar.
• Attention to Detail: Meticulous attention to detail and accuracy in data entry, recordkeeping, and document preparation.
• Problem-Solving: Ability to identify and resolve issues efficiently and effectively, with a proactive approach to problem-solving.
• Adaptability: Flexibility to adapt to changing priorities, work environments, and technologies.
• Customer Service Orientation: Strong customer service skills, with a commitment to providing excellent support to internal and external clients.

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What’s in it for you?

As a full-time member of our team, you’ll enjoy:

• Unlimited PTO.
• Non-working holidays per country of residence.
• Pro-rated 13th-month bonus in select regions.
• Salary increases and performance-based bonuses.
• Referral bonuses.
• Continuous learning support.
• Fun and casual work environment.
• Employee engagement activities and virtual gatherings.

We are a diverse, global team! 🌍

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Important Notice

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