Executive Assistant

Position Overview

• Location Type: Remote
• Employment Type: Full-time
• Salary: Not specified

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we're backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

Tailscale is looking for a detail-oriented, hyper-organized Executive Assistant to support our SVP of Operations. The Executive Assistant to the SVP of Operations will provide best-in-class administrative support and help keep our SVP of Operations and her business functions organized and laser-focused. We’re looking for an individual who can think on their feet, enjoys collaborating with highly technical teams, and is comfortable working and executing asynchronously. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Are you excited to nurture positive relationships and help set our team up for success? If so, we'd love for you to apply!

Key Responsibilities

• Directly support the SVP of Operations by maintaining focus and eliminating distractions.
• Collaborate extensively with the leadership team while taking ownership of various responsibilities.
• Manage the SVP of Operation’s professional calendar, ensuring purposeful meetings with clear agendas and prepared attendees.
• Provide administrative support by creating, editing, and facilitating presentations (including slide decks, spreadsheets, and other documents) for the SVP of Operations to help drive initiatives and programming.
• Establish and maintain a comprehensive filing system, ensuring accessibility for the executive team.
• Prioritize and assign work to department staff based on delegated authority.
• Respond to inquiries or refer them to the appropriate partner both internally and externally.
• Respond to inquiries, attend meetings as a note-taker, and facilitate agenda items.
• Collect, prioritize, and propel the execution of key decisions.
• Arrange detailed domestic and international travel plans and itineraries.
• Additional administrative functions include creating expense reports, planning for and assisting with offsites, and the preparation of documents for signature and presentations.
• Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
• Take a team-oriented approach and provide assistance to other Executive Assistants as required.
• Review, prioritize, and (using your discretion) respond to emails on the SVP of Operation’s behalf.
• Periodic travel, approximately once a quarter, to support executive meetings.