Executive Assistant /Event Planner (San Francisco) at Timescale

San Francisco, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

Have 5+ years of experience in executive assistance and event planning
Have supported a CEO or high-level executive at a growing tech start-up
Have planned on-site events for 50+ individuals requiring international travel, hotel accommodations, catering, etc
Are proficient in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation
Understand budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place
Exhibit meticulous attention to detail and can effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results
Possess strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently, with proficiency in office software such as Google Workspace
Demonstrate strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders, and can work collaboratively in a team-oriented environment
Exhibit strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events
Based in the San Francisco Bay area for hybrid work (approximately 1 day per week in person, generally Thursdays)

Responsibilities

Provide support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks
Act as a liaison between the executive team and internal/external stakeholders, effectively managing communications and requests
Plan, coordinate, and execute domestic and international company events, including team offsites, board meetings, and all-company gatherings, ensuring seamless logistics and engagement across locations
Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines
Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value
Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners
Oversee event promotion and communication to ensure maximum participation and engagement
Handle confidential information with discretion and maintain the highest level of professionalism in all interactions
Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency

Skills

Key technologies and capabilities for this role

Schedule ManagementEvent PlanningExecutive SupportStakeholder CommunicationVendor ManagementBudget ManagementLogistics CoordinationProject Management

Questions & Answers

Common questions about this position

What is the salary for this Executive Assistant / Event Planner role?

This information is not specified in the job description.

Is this a remote or hybrid position, and what are the location requirements?

This is a hybrid role requiring candidates to be based in the San Francisco Bay area, with approximately 1 day per week in person (generally Thursdays), despite the company's remote-first culture.

What skills and experience are required for this role?

Candidates need 5+ years in executive assistance and event planning, experience supporting a CEO at a growing tech startup, and proficiency in planning on-site events for 50+ people including budgeting, venue selection, vendor negotiation, and logistics.

What is the company culture like at Timescale?

Timescale is a product-led growth organization with transparent leaders, a globally diverse remote-first team, and values scrappy professionals who strive to get things done and make interactions and events amazing.

What makes a strong candidate for this Executive Assistant role?

A strong candidate has hands-on experience fostering relationships with executives and vendors, excels in detail-oriented tasks like managing CEO schedules and executing events within budget, and demonstrates discretion with confidential information.

Timescale

Time series data management and analytics

About Timescale

Timescale specializes in managing time series data through its main product, TimescaleDB, which is an open-source database designed to efficiently handle large volumes of data points collected over time. Built on PostgreSQL, TimescaleDB offers reliable performance and operational efficiency. The company serves various industries, including IoT and financial services, enabling clients to analyze and gain insights from time series data for improved decision-making and automation. Timescale differentiates itself by providing both on-premise and cloud-based solutions, along with a freemium model that allows users to access the core product for free while offering premium features and enterprise support for revenue. The goal of Timescale is to enhance how businesses manage and analyze time series data, making it easier and more effective for organizations to leverage their data.

New York City, New YorkHeadquarters

2015Year Founded

$179.8MTotal Funding

SERIES_CCompany Stage

Data & Analytics, Enterprise SoftwareIndustries

51-200Employees

Risks

Increased competition from Neon offering serverless Postgres databases.

Rebranding as a cloud company may confuse existing customers, risking churn.

Growing popularity of serverless platforms challenges Timescale's traditional offerings.

Differentiation

TimescaleDB is built on PostgreSQL, ensuring reliability and operational efficiency.

Offers both on-premise and cloud-based solutions, catering to diverse business needs.

Freemium model with open-source core attracts a large user base.

Upsides

Increased adoption of edge computing aligns with Timescale's time-series database offerings.

Rise of serverless computing creates opportunities for scalable, on-demand resources.

Growing trend of digital twins boosts demand for robust time-series data management.

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