Recruiting Coordinator, Tokyo at Notion

Tokyo, Japan

Apply Now

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

1+ years of coordination experience in a fast-paced, high-volume environment, ideally in a recruiting or HR-related role
Proven ability to schedule complex interviews across multiple time zones, including onsite panels
Excellent written and verbal communication with candidates and interview teams
Strong organization, prioritization, and attention to detail
Calm, solution-oriented approach when plans change day-of

Responsibilities

Deliver an exceptional, consistent candidate experience while partnering closely with recruiters and hiring managers to refine our interview process
Coordinate and schedule high-volume interviews across time zones with speed and precision, including onsite and remote panels
Communicate proactively with candidates and interviewers, ensuring logistics, materials, and feedback loops are clear and on time
Troubleshoot day-of changes and resolve conflicts quickly while maintaining a calm, solutions-oriented approach
Contribute to process improvements and light sourcing support for high-priority roles as capacity allows
Help compile and maintain basic recruiting metrics and analytics to track hiring progress and provide insights to the recruiting team

Skills

Key technologies and capabilities for this role

Interview SchedulingCandidate ExperienceTime Zone ManagementProcess ImprovementRecruiting CoordinationCandidate CommunicationSourcingTroubleshooting

Questions & Answers

Common questions about this position

What is the work location and arrangement for this role?

The role is based in the Tokyo office with a hybrid work model, requiring all team members to work from the office on Mondays and Thursdays, Notion's designated Anchor Days. Certain teams or positions may require additional in-office workdays.

What skills are required for the Recruiting Coordinator position?

Required skills include 1+ years of coordination experience in a fast-paced, high-volume environment (ideally recruiting or HR), proven ability to schedule complex interviews across time zones, excellent written and verbal communication, strong organization, prioritization, and attention to detail, and a calm, solution-oriented approach.

What is the salary or compensation for this role?

This information is not specified in the job description.

What is Notion's company culture like?

Notion emphasizes in-person collaboration as essential to its culture, with required office days on Mondays and Thursdays. The Recruiting team focuses on building a company where people can do their best and most meaningful work.

What makes a strong candidate for this Recruiting Coordinator role?

Strong candidates are detail-oriented, thrive in fast-paced environments, have coordination experience (ideally in recruiting/HR), can manage high-volume scheduling across time zones, and show a calm, solutions-oriented approach. Nice-to-haves include experience with Ashby, LinkedIn Recruiter, Notion, supporting go-to-market teams, light sourcing, or process improvement.

Notion

Versatile productivity and collaboration platform

About Notion

Notion is a workspace platform designed to enhance productivity and collaboration for a wide range of users, from startups to large enterprises. It combines various tools into a single platform, allowing teams to write, plan, and share their work efficiently. Users can start with a free version and upgrade to paid plans as their needs grow. Key features include customizable notes and documents, project management tools, and a drag-and-drop interface for easy page creation. Notion also includes an AI-powered Q&A feature that provides instant answers to user queries, helping to centralize knowledge. The platform supports multiple languages and has a strong global community that contributes content and organizes events.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$325.9MTotal Funding

LATE_VCCompany Stage

Enterprise Software, AI & Machine LearningIndustries

5,001-10,000Employees