Operations Coordinator at Distyl AI

New York, New York, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Artificial Intelligence, TechnologyIndustries

Requirements

1-3 years in a role focused on office management or administrative support, ideally in a startup or fast-paced environment
Strong organizational and time-management skills, with the ability to manage competing priorities and handle confidential information
Exceptional attention to detail, ensuring precision in all tasks and processes
Excellent verbal and written communication skills, with the ability to collaborate effectively across teams
A proactive and resourceful mindset, with a knack for identifying and resolving operational challenges efficiently

Responsibilities

Ensure the New York office is clean, stocked, and operational (20%)
Own office logistics, supplies, visitor experience, and support an upcoming office move (20%)
Coordinate team events, celebrations, swag, and engagement programs that foster connection across offices (10%)
Support internal communications and feedback loops to continuously improve the employee experience (10%)
Deliver a smooth onboarding experience for new hires across NY and SF, including Day 1 logistics, scheduling, and in-person support (10%)
Coordinate onboarding communications, account setup, and monthly onboarding cohorts (10%)
Manage interview scheduling and candidate logistics across phone, video, and onsite interviews (30%)
Partner with recruiters and hiring managers to ensure a seamless, timely, and positive candidate experience (30%)
Own onsite interview operations for the NY office and help resolve scheduling changes efficiently (30%)
Support day-to-day operational needs, including recurring admin tasks, internal tracking, and IT coordination (30%)
Assist with planning and logistics for team offsites, colocations, and cross-functional projects (30%)

Skills

Key technologies and capabilities for this role

Office ManagementLogisticsEvent CoordinationVisitor ManagementTeam EngagementAdministrative SupportVendor Management

Questions & Answers

Common questions about this position

What is the salary for the Operations Coordinator position?

This information is not specified in the job description.

Is this a remote role or does it require office presence?

The role is based in the New York office, involving hands-on office management, logistics, and onsite interview operations.

What skills and experience are required for this position?

The role requires 1-3 years of experience, with candidates needing to be highly organized, detail-oriented, thrive in a fast-paced environment, excel at managing multiple priorities, and have a passion for operational excellence.

What is the company culture like at Distyl AI?

Distyl AI is customer-centric, focuses on creating financial impact and improving end-user lives, supports culture and engagement initiatives like team events and swag, and aims to foster connection across offices while continuously improving the employee experience.

What makes a strong candidate for the Operations Coordinator role?

A strong candidate has 1-3 years of experience, is highly organized and detail-oriented, thrives in fast-paced settings, manages multiple priorities effectively, and shows passion for enabling team success through operational excellence.

Distyl AI

Provides customized AI solutions for enterprises

About Distyl AI

Distyl.ai provides artificial intelligence solutions tailored for enterprises, focusing on enhancing productivity and streamlining operations. Their products utilize generative AI and large language models, which can be customized to fit a client's specific data, workflows, and systems. This customization allows for smooth integration with existing technologies. Distyl.ai serves a wide range of clients, including Fortune 500 companies in sectors like Consumer Packaged Goods, Retail, Healthcare, Finance, and Manufacturing, as well as federal agencies. The company’s experienced team, which includes professionals from major tech firms and top AI research institutions, enables them to create scalable solutions that meet high standards. Distyl.ai aims to unlock value for clients quickly, typically within a quarter, by providing tailored AI applications that address unique business needs.

San Francisco, CaliforniaHeadquarters

2022Year Founded

$26.3MTotal Funding

SERIES_ACompany Stage

Government & Public Sector, Enterprise Software, AI & Machine LearningIndustries

11-50Employees

Benefits

Health Insurance

Company Equity

Hybrid Work Options

Professional Development Budget

Risks

Rapid AI advancements by competitors could outpace Distyl AI's integration capabilities.

Reliance on OpenAI partnerships poses risks if partnerships are disrupted.

Complex AI integration may lead to client dissatisfaction if not managed well.

Differentiation

Distyl AI customizes AI solutions to specific client data and workflows.

The company integrates generative AI to enhance human productivity in enterprises.

Distyl AI's team includes experts from Palantir, Apple, and Microsoft.

Upsides

Recent $20M funding boosts growth and demand from Fortune 100 customers.

Strategic partnership with OpenAI enhances AI capabilities for enterprise clients.

Growing interest in AI customization drives market confidence and investment.

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