Office Receptionist & Data Entry Specialist

Position Overview

We are seeking a highly organized and personable Office Receptionist & Data Entry Specialist to join our property management team. This role is responsible for managing front-desk operations, handling tenant inquiries, performing administrative duties, and maintaining accurate records in Rent Manager software. The ideal candidate should have excellent communication skills, be detail-oriented, and possess experience in property management or administrative support.

Key Responsibilities

• Serve as the first point of contact by handling all incoming phone calls and emails in a professional and courteous manner.
• Enter and update data in Rent Manager, including tenant information, rent payments, and lease details.
• Create and assign maintenance tickets in Rent Manager; coordinate with maintenance staff and vendors to ensure timely resolution.
• Follow up with tenants regarding late or outstanding rent payments and document all interactions.
• Perform general administrative duties such as filing, document management, and scheduling.
• Assist in generating and sending notices, invoices, or other communications as needed.
• Maintain organized digital and physical records using tools like Gmail and Adobe.

Requirements

• Proven experience as a receptionist, administrative assistant, or in a similar role (preferably in property management).
• Proficiency in using Rent Manager or similar property management software is a strong plus.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English.
• High attention to detail and ability to follow through with tasks independently.
• Proficiency in using Rent Manager.

Tools & Software

• Rent Manager
• Gmail (Google Workspace)
• Adobe Acrobat (for document handling)

Additional Details

• Employment Type:
• Workplace: Remote
• Language: English
• Department:
• Published: 2025-06-17
• Remote: Yes