Executive Assistant - Client Operations & Finance (Remote - USA / CANADA)

Employment Type: Temporary (13-Month Maternity Leave Coverage) Salary: $74K - $119.9K Location Type: Remote

About Us

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada includes entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity

We are seeking a highly organized and proactive Executive Assistant to provide temporary maternity leave coverage for a 13-month period. In this role, you will play a crucial part in ensuring the seamless operation of business activities and supporting key executives. You anticipate the needs of leadership, resolve operational and administrative challenges before they arise, and help drive efficiency across the team. As a trusted partner, you will be instrumental in keeping executives focused on priorities and fostering collaboration within the organization.

You thrive in a fast-paced environment and are adept at adapting to shifting priorities. You possess strong business judgment, excellent communication skills, and the ability to build strong relationships with multiple stakeholders. You are more than just a support function—you are a force multiplier who adds value at every touchpoint.

Responsibilities

• Provide comprehensive administrative support, including calendar management, travel coordination, and expense reporting for executives.
• Own and manage team meetings, collaborating with executives on agenda preparation and ensuring efficient execution.
• Coordinate team projects, ensuring contributors and stakeholders meet deadlines and deliverables.
• Ensure Metrics & KPIs are surfaced to the executive at the beginning of each month.
• Keep track of team dashboards to ensure they are up to date.
• Notion Page Management: Ensure Project Updates are completed by team by EOW and ready for executive review.
• To-Do List Management: Create and maintain a structured to-do list with your executive to proactively remind them of upcoming tasks/deadlines.
• Slack monitoring / follow ups.
• Relationship Management & Team Culture Initiatives:
  • Maintain and track the department’s operational calendar, ensuring key due dates and deliverables are met.
  • Plan and manage internal and external programs, events, and logistics, coordinating with internal teams and external vendors.
  • Provide hands-on support, including creating presentation templates in Google Slides and managing meeting content in Notion.
  • Assist in maintaining and updating centralized Notion team pages and Standard Operating Procedures (SOPs).
  • Support the organization of external professional development training sessions and virtual team social events.
  • Assist the business operations team in coordinating the company-wide Monthly Business Review.
• Consolidate and distribute weekly and monthly reports on key metrics, including commentary for executive review.
• Manage various ad hoc projects and tasks as needed.

Requirements

• 5+ years of experience supporting C-Suite executives in a fast-paced environment.
• Excellent communication and interpersonal skills.