Executive Assistant at The Walt Disney Company

Burbank, California, United States

Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, MediaIndustries

Deep experience supporting a very high-level executive
Ability to keep cool under pressure
Ability to interact with the most senior levels of management
At least two years administrative support experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to manage multiple tasks in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment
Deep knowledge of the leadership and workings of all departments across the Disney enterprise
Professionalism, loyalty, and positive attitude

Conduct research, fact-check existing work, and prepare regular reports and summaries
Assist with regularly scheduled training for various Disney audiences, including set up and emceeing video conferences
Create a multi-city, sometimes global, travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives and their support teams
Review leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities to strategically direct phone calls
Schedule conference rooms, meetings and video chats
Handle schedule changes for emergencies and recover afterward
Handle extremely confidential, sensitive information
Draft letters, emails, and slide decks on behalf of leaders and proofread documents created by others
Assist with on-boarding new employees
Manage large purchase orders and vendor contracts
Plan large, high-profile events like off-sites and team-building activities
Manage day-to-day workings including expense reports, travel planning, phone messages, and constant scheduling