Executive Assistant at Grid

Oakland, California, United States

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$13,000 – $31,200Compensation

Junior (1 to 2 years)Experience Level

Part TimeJob Type

UnknownVisa

FinTech, Fraud PreventionIndustries

Requirements

Proven experience in an administrative, executive assistant, or office support role
Strong organizational and time management skills
High attention to detail and accuracy in handling mail and messages
Ability to maintain confidentiality and handle sensitive information discreetly
Proficient in using office equipment (scanner, voicemail systems, etc.) and digital tools (e.g., email, PDFs, Microsoft Office or Google Workspace)
Excellent written and verbal communication skills
Self-motivated and able to work independently with minimal supervision
Reliable transportation for regular mail pickups (if offsite)
Comfortable with flexible, task-based work schedule (approx. 2–3 times per week)
High school diploma or equivalent required; additional administrative training or certifications a plus
Live in or in proximity to Oakland, California

Responsibilities

Check and collect company mail 2–3 times per week from designated location(s)
Sort, organize, and scan incoming mail; distribute digitally to appropriate employees
Monitor and check the company voicemail regularly; transcribe and route messages to the relevant team members
Perform general administrative support tasks as needed, including but not limited to: data entry, document preparation and filing, scheduling or calendar coordination
Maintain confidentiality and handle sensitive information with discretion
Communicate effectively with internal teams to ensure smooth flow of information
Provide flexible support and adapt to changing administrative needs

Skills

Data Entry

Document Preparation

Scheduling

Microsoft Office

Google Workspace

Scanning

Email Management

Voicemail Transcription

Calendar Coordination

Grid

Provides instant tax refunds to taxpayers

About Grid

Grid provides immediate tax refunds to American taxpayers who have overpaid their taxes. Instead of waiting until the next tax year to receive their money back, clients can reclaim their funds instantly. This service enables individuals to use their refunded money for various needs, such as home improvements, holiday expenses, or personal treats. Grid's business model is based on facilitating these instant refunds, earning revenue through service fees or a percentage of the refunded amount. The company has successfully helped thousands of people achieve their financial goals and is actively working to expand its services.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$21.9MTotal Funding

SERIES_ACompany Stage

Fintech, Financial ServicesIndustries

51-200Employees