Executive Assistant & Office Manager
Kraken$65,000 - $101,000/year
Full Time
Senior (5 to 8 years), Expert & Leadership (9+ years)
Not SpecifiedCompensation
Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level
Full TimeJob Type
UnknownVisa
Banking, Financial ServicesIndustries
Requirements
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Associates Degree (Preferred)
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred)
- At least 3+ years of calendar management supporting multiple executives (Preferred)
Responsibilities
- Provide heavy and detailed proactive calendar management for multiple executives, interacting with both internal and external leaders, assistants and other stakeholders to coordinate a variety of complex executive meetings, including accurate and verified subjects, attendees, supporting documentation and preparation, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Organize and coordinate logistics of executive meetings, events and offsites through heavy partnership and collaboration with other departments, including catering, room/venue booking, audio/video and other essential services as needed to ensure meetings run smoothly
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Assist leaders with the preparation and distribution of presentation material
- Prepare professional business communication documents including memos, letters, and emails
- Answer incoming calls and provide support as required by capturing detailed, inclusive messages that allow the executive to respond effectively
- Potentially screen executive emails to support prioritization
- Build and maintain good business relationships with executives and administrative staff across various organizations
- Participate in general administrative duties (copying and faxing), distributing mail, ordering supplies, coordinating meals, managing celebratory events, ad-hoc projects, committees and/or group events
- Maintain the highest level of customer service externally and internally across the entire business
- Promote a fun and team-oriented work environment
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What is the salary for the Administrative Assistant III position?
This information is not specified in the job description.
Is this a remote position or does it require office work?
This information is not specified in the job description.
What key skills are required for this Administrative Assistant role?
Key skills include proactive calendar management, flexibility and problem-solving, strong communication with impeccable grammar, and proficiency in organizing logistics, travel, and expense reports.
What is the team environment like at Capital One for this role?
The role supports 3 to 5 executives in a fast-paced, tech-savvy environment, acting as a pivotal gatekeeper for a well-run, efficient, productive, and happy team.
What makes a strong candidate for this Administrative Assistant III position?
Strong candidates are exceptionally bright, multitasking, self-motivated, flexible, adaptable, quick thinkers who are resourceful, autonomous, and excel in problem-solving.
Capital One
Offers diverse financial products and services
About Capital One
Capital One provides a variety of financial services aimed at making banking accessible and easy for everyone. The company offers products such as credit cards, savings accounts, car loans, and business checking accounts, catering to both individual consumers and small businesses primarily in the United States. Capital One's approach includes user-friendly banking solutions with no fees or minimums for checking accounts, allowing customers to manage their finances more effectively. They generate revenue through interest on loans, credit card fees, and investment banking services. What sets Capital One apart from its competitors is its strong commitment to financial inclusion and literacy, demonstrated through community partnerships and educational initiatives, such as collaborations with Khan Academy. The company's goal is to create a more inclusive financial system and empower customers with the knowledge and tools they need to make informed financial decisions.
McLean, VirginiaHeadquarters
2014Year Founded
$15.9MTotal Funding
IPOCompany Stage
Fintech, Financial ServicesIndustries
10,001+Employees
Benefits
Medical, Dental, & Vision coverage
Onsite Health Centers
Prescription saving with network of local pharmacies
Stock Purchase Plan
Education Assistance
401(k)
Flexible Spending Accounts
Life and Disability insurance
Generous paid time off + corporate & floating holidays
Registered dieticians on site, cooking classes and free virtual fitness classes
Employee Assistance Program
Risks
Increased competition in subscription management tools may dilute Capital One's advantage.
Over-reliance on partnerships could expose Capital One to technological risks.
Departure of key personnel like Joe Rodriguez may affect risk management continuity.
Differentiation
Capital One offers user-friendly banking with no fees or minimums for checking accounts.
The company partners with Khan Academy to provide financial literacy education.
Capital One is the first major U.S. bank to offer subscription management tools.
Upsides
Capital One's mobile app is a model for secure, user-friendly digital banking.
Data sharing with Worldpay enhances payment security and fraud prevention.
Partnerships with fintechs like Minna Technologies improve customer experience.
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