Workplace Services Coordinator at Veeva Systems

Toronto, Ontario, Canada

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Life Sciences, SaaSIndustries

Requirements

Minimum of 3 years of experience in office administration or office/services coordination
Excellent customer service skills and communication/interpersonal skills
Strong verbal communication and organization skills
Able to juggle multiple tasks with efficiency and accuracy
Self-starter with positive, can-do attitude
Ability to adjust to changing environments
Intermediate to advanced knowledge of MS Office (Word, Excel, PPT) and general computer skills; adapts quickly to new technology
Ability to lift up to 25 lbs

Responsibilities

Demonstrate excellent customer service to guests and Veeva employees concerning office-related requests
Provide the first impression to clients, partners, potential employees, and Veevans; act as an ambassador for the company
Vendor coordination - ability to work with multiple vendors
Inventory management, planning, ordering supplies, budget tracking and reports
Daily operations - facilities and building maintenance requests, security access key cards, mail/shipping
Coordinate special events; planning and execution of team building, networking, and social events
Project coordination, tracking and execution
Work closely with the Workplace and Facilities Manager on projects and daily operations

Skills

Key technologies and capabilities for this role

Customer ServiceVendor CoordinationInventory ManagementBudget TrackingEvent PlanningProject CoordinationFacilities MaintenanceOffice Administration

Questions & Answers

Common questions about this position

What is the salary range for the Workplace Services Coordinator position?

The base pay range is $45,000 - $75,000 CAD, though actual salaries may vary.

Is this a remote position or does it require office presence?

This information is not specified in the job description.

What skills are required for this role?

Required skills include excellent customer service and communication/interpersonal skills, strong verbal communication and organization skills, ability to juggle multiple tasks efficiently, self-starter attitude, and intermediate to advanced MS Office knowledge.

What are Veeva Systems' core values and company culture like?

Veeva's core values are Do the Right Thing, Customer Success, Employee Success, and Speed. The company is a public benefit corporation focused on balancing interests of customers, employees, society, and investors while transforming the life sciences industry.

What makes a strong candidate for this position?

A strong candidate has at least 3 years of office administration experience, excellent customer service skills, strong organization, ability to multitask in a fast-paced environment, and MS Office proficiency. Nice-to-haves include post-secondary education, events and vendor management experience, and tech company background.

Veeva Systems

Quality and regulatory software solutions provider

About Veeva Systems

Veeva Systems offers software solutions for quality, regulatory, and advertising claims management, focusing on consumer products and chemical companies. Their cloud-based platform provides visibility and traceability throughout the product journey, ensuring compliance with regulations and accelerating time-to-market. Unlike competitors, Veeva has specialized expertise in both the Life Sciences and Chemical sectors, allowing them to effectively address industry-specific challenges. The company's goal is to help clients efficiently bring safe and compliant products to market.

Pleasanton, CaliforniaHeadquarters

2007Year Founded

$6.8MTotal Funding

IPOCompany Stage

Enterprise Software, Healthcare, Consumer GoodsIndustries

5,001-10,000Employees

Benefits

Parental leave

PTO

Free food

Health, dental, & vision insurance

Gym membership reimbursement

Risks

Manual processes in medtech content management risk compliance issues and market delays.

GenAI features in Vault CRM may face data privacy and security challenges.

Rapid product expansion could lead to integration challenges and customer dissatisfaction.

Differentiation

Veeva Systems specializes in cloud-based software for the life sciences industry.

The company offers a subscription-based model ensuring continuous updates and improvements.

Veeva's Vault CRM Suite connects sales, marketing, and medical for customer-centric engagement.

Upsides

Veeva Compass Patient platform supports patient journey analysis and market sizing.

GenAI features in Vault CRM enhance field productivity with contextual task automation.

Veeva's digital HACCP solution improves safety and efficiency in compliance processes.

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