War Room Program Coordinator (Part-Time), Technical

Role Overview

• Job Title: War Room Program Coordinator, Technical Facilitator & Workflow Automator
• Employment Type: Part-Time Contractor (1099 independent contract or via an LLC)
• Location Type: Remote
• Salary: $5,000
• Hours: Approximately 3–5 hours/day, flexible availability between 7:00 AM – 6:00 PM PST

About the Role

We are seeking a technically proficient and people-oriented problem solver to lead and enhance our client's internal "War Room" initiative. This high-impact program aims to accelerate strategic enterprise deals through structured, cross-functional collaboration.

This position requires a blend of facilitation and hands-on technical integration. You should be comfortable leading discussions with senior stakeholders and possess the practical skills to troubleshoot and build integrations using APIs, automation platforms, and workflow tools.

Key Responsibilities

End-to-End Program Facilitation & Coordination

• Lead War Room sessions, setting the tone, ensuring productive discussions, and clarifying action items.
• Manage the intake flow, including reviewing deal submissions, qualifying opportunities, and determining next steps.
• Schedule and adjust War Room sessions across global time zones.
• Proactively communicate with participants via Slack/email to ensure preparation and attendance.
• Attend meetings to manage flow, identify blockers, and drive alignment across teams.

Hands-On Technical Integration & Workflow Automation

• Build and maintain integrations between scheduling tools, CRMs, Slack, and AI platforms.
• Resolve real-time technical challenges, such as fixing broken automations or debugging API connections.
• Design and implement automated workflows to reduce manual effort in scheduling, follow-up, and reporting.
• Integrate AI tools for transcription, summarization, and reporting.

Session Support & Execution

• Ensure meetings are well-structured, recorded, and documented.
• Distribute concise follow-up notes and AI-generated summaries.
• Launch and manage dedicated Slack channels to track follow-up actions to completion.

Reporting & Continuous Improvement

• Build dashboards and reports using tools like Excel, Salesforce, and Tableau.
• Track KPIs and surface insights to improve program speed, efficiency, and adoption.
• Identify and remove process bottlenecks.

Ideal Candidate Profile

• Collaboration: Excels in team settings, working effectively with cross-functional teams, stakeholders, and leadership.
• Adaptability & Resilience: Embraces change, manages shifting priorities, and remains composed under pressure in fast-paced environments.
• Problem-Solving: Approaches challenges analytically and strategically, identifying obstacles and implementing effective solutions.
• Attention to Detail: Ensures accuracy in project plans, timelines, and deliverables.
• Communication: Distills complex information into clear, concise updates for both technical and non-technical stakeholders.
• Leadership & Influence: Proactively drives initiatives, inspires collaboration, and guides teams toward project objectives.
• Results-Driven: Takes ownership, sets measurable goals, and tracks progress to deliver successful outcomes.
• Continuous Learning: Seeks opportunities to improve project management methodologies.