Travel and Expense Administrator

Job Summary

We are seeking a detail-oriented and proactive Travel and Expense (T&E) Administrator to join our team as a remote employee in Mexico. This role is responsible for ensuring compliance with corporate travel and expense policies, administering corporate credit cards, supporting employees with inquiries related to T&E processes, and creating and managing relationships with major corporate travel brands. The ideal candidate will have strong analytical skills, excellent written and verbal communication abilities, and a commitment to process improvement and policy adherence.

Location Type: Remote Employment Type: Full-Time Reports to: Blair Heilman, Director of Procurement Location: Remote in Mexico

What You Will Own (Responsibilities)

• Establish operational excellence through strong processes, controls, and stakeholder support.
• Serve as the SAP Concur subject matter expert, overseeing system configuration, user access, policy rules, workflow automation, reporting and AI utilization.
• Manage key integrations, such as Workday and Intacct, to ensure accurate reporting and financial reconciliation.
• Proactively drive enhancements that increase automation, accuracy, and scalability of the T&E process.
• Audit, maintain and enforce the company's T&E policies in alignment with internal controls and compliance requirements.
• Monitor policy adherence, identify trends in policy violations, and lead corrective action plans.
• Perform travel vendor evaluations while managing contracts and relationships.
• Align travel tools and booking solutions to enhance visibility, compliance, and traveler satisfaction.
• Oversee corporate card issuance, credit limit approvals and maintenance, reconciliation, and delinquency monitoring.
• Produce monthly past-due reporting and collaborate with department leaders for timely resolution.
• Respond to employee inquiries regarding travel and expense policies, report submissions, and corporate credit card processes.
• Collaborate on special projects or assignments as needed, often cross-functionally with teams such as Finance, Accounting, HR, Legal or IT.

What You Will Need to Accomplish the Job (minimum qualifications)

• Bachelor’s degree (or equivalent) in Finance, Business Administration, Accounting, or a related field preferred.
• 5+ years of experience in leading expense reporting, finance operations, or a similar administrative function.
• Experience with T&E systems (e.g. Concur, Intacct, Workday, etc.) is required.
• Strong analytical and problem-solving skills.
• High attention to detail and organizational skills.
• Excellent English communication abilities, both written and verbal.
• Ability to handle confidential information with integrity and professionalism.
• Experience working in a multinational environment is a plus.

What Will Make Us Love You (preferred qualifications)

• Experience with a corporate card program implementation.
• Experience managing relationships and/or contracts with large travel companies such as Delta, Hilton, Marriott, Avis, Hertz, etc.
• Familiarity with a Purchasing Card Program vs. Travel Program.

About Weave

Weave is an equal opportunity employer that is committed to fostering an inclusive workplace where all individuals are valued and supported. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics.

If you have a disability or special need that requires accommodation, please let us know.

Important Note: All official correspondence will occur through Weave branded email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process.