Senior Payroll Specialist

Employment Type: Full-time Location Type: Remote (select locations) Hybrid Option: Available for candidates in the Chicago, IL metro area.

Position Overview

Keeper is seeking a detail-oriented and motivated Senior Payroll Specialist to support our global payroll operations. This is a 100% remote position, with an opportunity for a hybrid schedule for those based in the Chicago, IL metro area. You will be responsible for end-to-end payroll processing across multiple U.S. states and international jurisdictions, ensuring timely and accurate execution while maintaining compliance with global, federal, state, and local regulations. This role is crucial for optimizing our payroll systems and processes as Keeper continues its rapid growth.

About Keeper

Keeper Security is a leader in transforming cybersecurity for people and organizations worldwide. Our intuitive solutions, built with end-to-end encryption, protect users on every device and in every location. Keeper's zero-trust privileged access management platform deploys rapidly and integrates seamlessly into any tech stack, preventing breaches, reducing help desk costs, and ensuring compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the premier solution for password, passkey, and secrets management, privileged access, secure remote access, and encrypted messaging. Discover how our zero-trust and zero-knowledge solutions defend against cyber threats at KeeperSecurity.com.

About the Role

As our Senior Payroll Specialist, you will be instrumental in processing payroll, generating reports, and managing compliance tasks using ADP and other internal systems. You will be the go-to expert on payroll matters and a key partner to our HR, Finance, and Legal departments.

Responsibilities

• Process bi-weekly and monthly payrolls for U.S. and international employees (Ireland and Japan).
• Ensure compliance with multi-state and multi-country tax laws and labor regulations.
• Administer off-cycle payrolls, bonuses, commissions, and equity-related transactions.
• Stay current on global and U.S. state-specific payroll regulations, tax laws, and reporting requirements.
• Collaborate with internal and external auditors for payroll-related audits.
• Ensure accurate filings of payroll taxes and year-end documents (e.g., W-2s, 1099s, T4s, etc.).
• Manage and optimize the ADP payroll platform, working closely with HR and Finance to ensure accurate data.
• Identify and implement process improvements and automation opportunities.
• Partner with People Operations, Finance, and Legal on payroll policy, benefits, and employee mobility.
• Support international hiring and expansion from a payroll perspective.
• Serve as a trusted advisor to employees on payroll-related inquiries.

Requirements

• Experience: 3–5 years of relevant experience in payroll, accounting, finance operations, or data analytics.
• Payroll Processing: Proven experience processing multi-state and/or international payrolls.
• Technical Skills:
  • Advanced proficiency in Microsoft Excel and strong data analysis capabilities.
  • Familiarity with payroll systems such as ADP, Gusto, Rippling, Deel, or Papaya Global is expected.
  • Prior experience working within an HRIS platform is strongly preferred.
  • ADP Workforce Now experience is preferred.
  • Strong computer skills, with Google Workspace proficiency preferred.
• Industry Experience: Payroll experience in a SaaS, tech, or high-growth environment is a plus.
• Knowledge:
  • Knowledge of payroll tax compliance is a significant advantage, though not required.
  • A general understanding of U.S. employment laws as they relate to payroll is preferred.
• Soft Skills:
  • Ability to manage sensitive or confidential information with discretion.
  • Effective written and verbal communication skills.
  • High degree of accuracy and attention to detail, even under pressure.
  • Ability to work independently while also collaborating effectively across teams.

Application Instructions

Please refer to the original job posting for application instructions.