Global Payroll Specialist

Position Overview

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Airspace is a tech-enabled freight forwarder redefining critical package delivery. Headquartered in Carlsbad, California, with employees globally, Airspace leverages AI and machine learning to coordinate logistics across a worldwide network of drivers and airlines. The company specializes in delivering mission-critical items such as transplant organs, critical machinery parts, and sensitive components like semiconductors, aiming for faster, more transparent, secure, and accountable delivery. Airspace has been recognized as one of America’s best Startup Employers, a CNBC Disruptor 50 company, and an Innovation and Disruption leader by CBS News. The company has secured over $140 million in funding from investors including Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. Airspace is experiencing rapid growth and is seeking a detail-oriented Global Payroll Specialist to join its People Team. This role will manage payroll operations for the international workforce, ensuring compliance with diverse tax regulations, labor laws, and reporting requirements.

Requirements

• 4+ years of experience in payroll, ideally with international scope or across multiple entities and/or multiple payroll systems.
• Knowledgeable in CA and multi-state payroll regulations.
• Proven ability to manage complex, deadline-driven processes with a high degree of accuracy.
• Excellent attention to detail.
• Strong written and verbal communication skills across teams and time zones.
• Comfort working in a fast-paced environment.
• Experience using HRIS and payroll systems; tech-savvy and eager to adopt new tools.

Responsibilities

• Own and oversee the end-to-end payroll process for U.S. and international employees.
• Process payroll for all Airspace employees, including all Airspace entities and Employer of Record platforms, ensuring 100% accuracy and on-time delivery across multiple payroll cycles.
• Maintain compensation, health benefits, and retirement plans.
• Register the Company with state payroll agencies (payroll tax, unemployment insurance, paid family leave, etc.) and ensure timely filings.
• Resolve employee payroll inquiries quickly and thoroughly.
• Manage payroll vendors and external partnerships, including vetting global third-party providers for service quality, negotiating SLAs, and resolving payment delays.
• Maintain up-to-date knowledge of international tax, social security, and retirement regulations in all countries where Airspace operates.
• Review and select payroll tools and vendors annually to ensure best-in-class service.
• Lead efforts to automate and scale payroll operations, including driving transformational change.
• Partner with HR, Finance, and cross-functional teams to improve processes and establish global payroll best practices.
• Perform regular trend analysis across payroll periods and conduct annual payroll audits.
• Clearly and effectively communicate payroll policies and updates to employees and leadership across time zones.
• Stay adaptable and solution-oriented to navigate the challenges of international pay cycles.

Company Information

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands. As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors. Airspace has been rated one of America’s best Startup Employers, listed as one of CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. Join a team where precision meets purpose. At Airspace, we operate on the cutting edge of logistics and innovation.