Job Description

Position Overview

• Location Type: Remote
• Employment Type: Full-Time
• Salary: Not specified

The company's mission is to empower building materials suppliers with great technology. They aim to bring on-prem building material transactions online, improving experiences for contractors and homeowners.

Requirements

• Strong communication skills
• Proficiency in financial modeling and bookkeeping
• Experience with accounts receivable management
• Familiarity with Stripe and Salesforce
• Ability to manage Google Ads campaigns
• Payroll compliance knowledge
• Excellent organizational and administrative skills

Responsibilities

A. Recruiting

• Candidate Sourcing: Utilize LinkedIn to source candidates based on feedback from the hiring manager.
• Application Review: Screen applications, filtering candidates for rejection or progression according to hiring manager input.

B. Finance

• Financial Modeling: Update the company’s operating plan weekly.
• Bookkeeping: Manage transactions and deliver monthly financial statements (P&L, Balance Sheet, and Cash Flow).
• Receivables Management: Ensure accounts receivable (AR) is below 5% of ARR by collecting overdue SaaS payments. Maintain near-zero overdue amounts (61+ days) on the AR Aging Report.
• Payables: Ensure all bills are paid promptly and strategically.
  • Flag anomalies, negotiate terms, and optimize payments for rewards/rebates.
  • Process employee reimbursements and mileage claims.
• Disputes: Handle client payment disputes. Identify clients and sales linked to disputes. Recover funds and communicate outcomes to clients. Maintain records and notes in Stripe.

C. Client Success

• Compliance: Keep Stripe Connected Accounts “Restricted Soon” at zero by following up with clients weekly.
• Reports: Deliver recurring reports to clients based on their required cadence.

D. Sales & Marketing

• Salesforce Data Management: Update and maintain Salesforce records as directed by Account Executives (AEs). Example: Add Ace Hardware contacts to Salesforce accounts.
• Client Success Stories: Interview live clients, draft success stories, and publish them on the website.
• LinkedIn Engagement: Publish weekly LinkedIn posts on go-lives, tagging clients, AEs, and including photos.
• Google Ads: Manage and optimize Google AdWords campaigns.

E. Human Resources (HR)

• Payroll Compliance: Ensure compliance with all state and local payroll tax regulations. Maintain accurate records.
• Commissions Management: Calculate and process monthly commissions after securing AE approval.
• Employee Support: Address employee questions related to benefits and payroll, escalating as necessary.

F. Virtual Assistant Tasks

• Email Management: Organize and respond to emails, flagging high-priority items.
• Calendar Coordination: Schedule meetings and appointments, ensuring no conflicts.
• Document Preparation: Draft, edit, and format documents or presentations.
• Research: Conduct ad hoc research tasks and compile data for decision-making.
• General Administrative Support: Assist with miscellaneous tasks as needed to support the team.

Application Instructions

• Not specified.

Company Information

• Not specified.