Operations Associate

Position Description

We are looking for a detail-oriented and proactive Operations Associate to support the daily functioning of our business operations team. This role is ideal for someone with 1–3 years of experience in core business operational functions, who thrives in a fast-paced environment and is passionate about building scalable, compliant, and employee-friendly processes.

You’ll be part of a nimble and high-impact team that ensures the company operates smoothly and responsibly. This role offers a unique opportunity to grow your operational skill set while supporting key compliance functions and helping employees navigate the inner workings of the company.

Key Responsibilities

• Serve as the first point of contact for employee questions related to policies such as payroll, benefits, travel, and general HR operations.
• Maintain a deep understanding of internal policies and stay current with relevant changes or updates.
• Collaborate with cross-functional teams (People Ops, IT, Finance, Engineering, etc.) to resolve operational issues and streamline workflows.
• Support documentation and refinement of company policies and operational procedures.
• Prepare accurate, timely reports for quarterly audit reviews and other compliance-related reviews.
• Conduct recurring internal audits to ensure compliance with company policies and procedures across teams.
• Help identify process gaps and recommend improvements that increase efficiency and compliance.
• Finalize monthly invoices paid on the general operations corporate card.

Qualifications

• 1–3 years of experience in a Business Operations-adjacent function.
• Strong organizational skills and keen attention to detail.
• Excellent written and verbal communication skills; able to explain policies clearly and empathetically.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable working independently and managing multiple priorities with minimal supervision.
• Proficiency with productivity tools (e.g., Google Workspace, Microsoft Office); experience with employee payroll, travel, benefits tools.

Who You Are

Startup Mentality

• You aren't driven by titles or hierarchy, and prefer efficiency to excess process.
• You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team.
• If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivation

• You are self-motivated.
• You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out.
• This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

Team Player

• Oklo genuinely is a team.
• We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others.
• We do incredible things because we work as a team.

Communication Skills

• We need a person who is not only technically competent but also a clear and upbeat communicator.

Creativity

• Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement.
• The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-Oriented

• This focus is a big part of excellence, consistency, and quality.
• Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo Compensation

• Salary: $60,000 - $100,000
• Benefits: Flexible time off, equity, competitive pay, 401k