HR Compliance Assistant

Employment Type: Full-time

Why TrueML?

TrueML is a mission-driven financial software company dedicated to creating better customer experiences for distressed borrowers. We believe consumers deserve personal, digital-first experiences that align with their lifestyles, especially when managing finances. TrueML leverages machine learning to engage customers digitally and adapt strategies in real-time based on their interactions. Our team comprises inspired data scientists, financial services industry experts, and customer experience fanatics building technology that serves people by recognizing their unique needs and preferences as human beings, aiming to ensure no one is excluded from the financial system.

Position Overview

We are seeking a detail-oriented, proactive, and compliance-savvy HR Compliance Assistant to join our People Team. This role is crucial in ensuring our HR-related policies, processes, and platforms meet regulatory requirements and support a consistent and compliant employee experience. You will be responsible for managing our background check program, supporting new hire onboarding with a focus on candidate integrity, and overseeing compliance-related systems and audits, all while maintaining meticulous attention to detail.

Responsibilities

Background Check Program

• Review background check results for all new hires and escalations, ensuring timely follow-up and documentation.
• Own and manage the annual background check process, including coordination with third-party vendors and internal stakeholders.
• Maintain and audit high-risk role classifications to ensure permissions align with role requirements.

Pre-Boarding & Onboarding Support

• Partner with Recruiting, People Operations, and People Programs to ensure pre-boarding tasks are completed.
• Support smooth onboarding experiences through timely and accurate compliance checks.

Employment File & System Compliance

• Maintain and audit electronic employee files, particularly during new hire setup, status changes, and other transitions.
• Monitor new state registrations for workers’ compensation and other compliance needs.

HR Systems & Knowledge Management

• Conduct routine sweeps of Confluence content for accuracy and ensure information is current and aligned with Company policies and procedures.
• Provide ongoing support for People platforms, especially where system integrations may fall short.
• Audit employee Social Security numbers using the Social Security Number Verification Service (SSNVS).
• Audit employee data changes across multiple platforms for accuracy and omissions.

Compliance & Policy Oversight

• Coordinate the posting and updating of labor law posters across applicable work sites and digital locations.
• Assist with internal audits and compliance reviews as needed (e.g., I-9, wage/hour, documentation, customer-requested).

Qualifications

• 2 years of experience in HR compliance, operations, or a similar role.
• Experience with platforms such as Go1, Confluence, Rippling, Enboarder, or similar HR tech tools and HRIS systems.
• Familiarity with background check procedures, HRIS platforms, and onboarding processes.
• Strong attention to detail and a proactive approach to identifying and resolving issues.
• Strong judgment regarding when and how to escalate concerns.
• Comfortable working with confidential information and handling sensitive data with discretion.
• Experience liaising with multiple internal departments.
• Excellent communication skills and a collaborative mindset.
• Excellent time-management skills.

Preferred Qualifications

• Experience with new hire onboarding processes and maintenance of an EOR vendor relationship.
• Exposure to multi-state HR compliance requirements.
• Knowledge of high-risk or regulated role frameworks (e.g., IT admin access, finance roles).

Work-Life Benefits

• Unlimited PTO
• Medical benefit contributions in congruence with local laws and type of employment agreement

Salary

$22,924 - $26,362 a year

Location Type:

Information not provided in the original description.