Finance Operations Manager - Vetcove

Location Type: Remote Employment Type: Full-Time

Position Overview

Join Vetcove, a Y Combinator and venture-backed growth stage company, and help us transform how veterinarians purchase supplies. Vetcove's eCommerce and mobile platforms allow veterinary practices to compare and buy from all their vendors in one place. With a community of over 17,000 veterinary hospitals serving millions of animals annually, we are modernizing the $50B+ animal health industry.

We are seeking an exceptional Finance Operations Manager to own and drive the financial infrastructure for one of our most complex and high-growth technology product lines. This role is critical for ensuring the smooth and accurate financial operation of our multi-party, high-volume Home Delivery product, which involves manufacturers, pharmacies, clinics, and pet parents. You will be at the intersection of accounting, finance, data, and partnerships, leading the creation and execution of scalable workflows for invoicing, payments, and contract-driven revenue processes. This position requires financial fluency, operational rigor, meticulous attention to detail, and strong cross-functional collaboration skills.

Responsibilities

Contract Interpretation & Translation into Process

• Interpret and maintain a deep understanding of all contractual financial terms with pharmaceutical manufacturers, pharmacy fulfillment partners, and clinic customers, in collaboration with the legal department.
• Translate contract terms into clear, actionable rulesets governing invoicing, payouts, rebates, and revenue share calculations.

Revenue & Payment Workflow Ownership

• Ensure the financial operations infrastructure accurately generates financial reports for billing and payment validation, working closely with the existing Financial Operations team.
• Collaborate with the data team to ensure accurate ingestion of order and financial data into monthly statements.
• Proactively flag and resolve discrepancies, owning issues from root cause analysis through remediation.

Monthly Close & Reconciliation

• Drive the monthly reconciliation process for one of our most complex product lines, optimizing existing reconciliations of cash flows.
• Review all billed, paid, and received amounts to ensure they align with contractual logic and real-world events.
• Create and iterate on existing reporting to identify gaps, deltas, and optimization opportunities.

Cross-Functional Coordination

• Collaborate with partnerships, operations, legal, engineering, and finance teams to stay ahead of contract updates, pricing changes, and new partners.
• Build and maintain living documentation of logic and workflows to support scalability and auditability.

Requirements

• 4+ years of experience in financial operations, general operations, strategic finance, or accounting.
• Demonstrated ability to manage complex reconciliation and billing processes.
• Strong Microsoft Excel skills.
• Comfort working with data teams and reporting tools; basic SQL knowledge is a plus, or a strong willingness to learn.
• Meticulous attention to detail (top 1% – this is something you pride yourself on) with a knack for spotting discrepancies and patterns.

Nice-to-Have

• Prior experience in designing billing or revenue systems.
• Exposure to ERP/accounting tools and automation.
• Experience with accounting month-end close.
• An accounting degree and/or CPA license.

Benefits (Full-Time Roles)

• 100% remote within the USA.
• Medical, Dental, and Vision Insurance.
• Automatic 401k contribution.