Executive Assistant

Position Overview

At Webflow, our mission is to bring development superpowers to everyone. Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. With AI-driven personalization baked in, Webflow enables teams to significantly boost conversion rates, translating directly into measurable business growth. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative.

As an Executive Assistant at Webflow, you will serve as a strategic partner to three Vice Presidents within the Product Organization to ensure alignment on goals and objectives across the Engineering, Product, and Design (EPD) Pillars. This position is designed for someone who is not only efficient, proactive and organized but also thrives in a fast-paced, highly collaborative environment — and is passionate about contributing to the strategic success of our leaders and the broader EPD organization. The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment. As a visible, trusted partner, you’ll act as an extension of your executives — helping them stay focused on their highest-impact priorities.

We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense sense of community.

About the Role

• Location: Remote-first (United States)
• Employment Type: Full-time, Permanent, Exempt
• Reporting to: Vice President, Product Design

Salary

The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills.

United States (all figures cited below in USD and pertain to workers in the United States):

• Zone A: $87,000 - $114,000
• Zone B: $81,500 - $107,000
• Zone C: $76,500 - $100,000

This role is also eligible to participate in Webflow's company-wide bonus program. Target amounts are a percentage of base salary and vary by career level. Payouts are based on company performance against established financial and operational goals.

Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

Responsibilities

As an Executive Assistant you’ll:

• Calendar & Inbox Management: Strategically, and with timeliness, manage calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.
• Meeting Coordination: Coordinate and facilitate leadership meetings, product planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Product organization by tracking key deliverables, follow-ups, and action items.
• Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Product Department.
• Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites.

Company Information

At Webflow, our mission is to bring development superpowers to everyone. Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. With AI-driven personalization baked in, Webflow enables teams to significantly boost conversion rates, translating directly into measurable business growth. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative.

We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense of community.