Executive Assistant

Remote

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Defense Technology, Artificial Intelligence, Government ContractingIndustries

Requirements

Candidates should possess at least 3 years of administrative experience, including coordinating calendars for multiple stakeholders, booking travel, and organizing events. Prior experience supporting high-level executive principals is required, along with familiarity in the military, US government, or tech startup sectors. Key attributes include an ownership mindset, creativity, resourcefulness, strong professional written communication skills, and a conscientious, thoughtful approach to teamwork.

Responsibilities

The Executive Assistant will manage calendars, arrange travel, and schedule meetings for up to three C-suite and VP-level executives, potentially dedicating 10% of their time to personal administrative tasks for these principals. Responsibilities include building relationships and liaising with administrative personnel within US Government client executive offices, owning discrete administrative tasks to support company growth such as organizing major external meetings and operationalizing strategic offsites, and assisting with other offsite activities as needed. The role requires operating with a sense of urgency and identifying opportunities for improving candidate experience and scheduling efficiency.

Skills

Calendar Management

Travel Arrangements

Meeting Scheduling

Executive Support

Administrative Support

Liaison

Event Coordination

Office Operations

Vannevar Labs

Advanced data collection for national security

About Vannevar Labs

Vannevar Labs enhances national security by providing advanced data collection and analysis tools primarily for government agencies and defense contractors. Their main product, Decrypt, simplifies the process of gathering public data from hard-to-reach sources while ensuring secure and anonymous data collection. This platform decentralizes data collection, pulling information from various global sources without requiring user interaction, using layered obfuscation methods to protect data integrity and user identities. Decrypt's open architecture allows for quick integration with other applications, making it adaptable to various needs. Vannevar Labs operates on a subscription-based model, charging clients for access to Decrypt, which ensures a steady revenue stream. The company's goal is to leverage technology to improve national security and maintain its reputation as a trusted provider in the defense sector.

Palo Alto, CaliforniaHeadquarters

2019Year Founded

$89MTotal Funding

SERIES_BCompany Stage

Data & Analytics, DefenseIndustries

51-200Employees