Executive and Operations Assistant at Seismic

United Kingdom

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Sustainability, ConsultingIndustries

Requirements

Previous experience in an administrative role within a fast paced environment
Excellent English skills, both written and verbal, with strong attention to detail and accuracy
Hungry to learn and contribute, with a proactive attitude towards taking on new challenges and responsibilities
Assertive and confident in communication, capable of effectively interacting with individuals at all levels, both internally and externally
Proven experience in providing high-level administrative support to senior executives
Strong organisational skills
Exceptional administrative, communication, and organisational skills
Proactive and assertive approach
Skilled in managing complex calendars

Responsibilities

Leadership Team Calendar Management: Proactively manage and coordinate complex calendars for members of the Leadership Team, including scheduling meetings, appointments, and travel arrangements, while anticipating potential conflicts and ensuring optimal time utilisation
Leadership Team Communications Support: Serve as a primary point of contact for internal and external communications on behalf of the Leadership Team. This includes drafting and managing email correspondence, ensuring timely and professional responses, and maintaining confidentiality
Leadership Team Administrative Tasks: Provide comprehensive administrative support, including preparing meeting agendas and materials, taking and distributing meeting minutes, generating reports and managing expense reports
Leadership Team Thought Leadership Support: Facilitate the Leadership Team's thought leadership initiatives by coordinating event travel and logistics, assisting with the preparation of content (e.g., presentations, articles), and managing related administrative tasks
External Partner/Vendor Management: Liaise and coordinate with internal and external partners and vendors, such as agencies, event venues, and service providers, ensuring smooth communication, managing contracts, and facilitating effective working relationships
Operations Team Development: Work directly with the Chief Operating Officer (COO) this includes observing, reviewing, and analysing processes to identify inefficiencies and areas for improvement, as well as supporting broader business improvement projects
Financial Administration: Provide support to the finance team with tasks such as invoicing, expense reports, and budget tracking as required
IT and Cybersecurity Operations: Provide operational support for our cybersecurity compliance platform, NAQ. Liaise with relevant internal teams and external providers to ensure smooth IT operations. Manage new employees' IT equipment requests
General Office Management: Assist with general office management duties
Supporting the leadership team’s strategic initiatives and assisting in other administration tasks as required

Skills

Key technologies and capabilities for this role

Calendar ManagementEmail CorrespondenceTravel ArrangementsAdministrative SupportConfidentialityCommunication SkillsOrganizational SkillsLeadership Support

Questions & Answers

Common questions about this position

What is the salary for the Executive and Operations Assistant position?

This information is not specified in the job description.

Is this a remote role or is there a specific location requirement?

This information is not specified in the job description.

What key skills are required for this role?

The role requires exceptional administrative, communication, and organisational skills, along with a proactive and assertive approach. Ideal candidates are skilled in managing complex calendars and supporting strategic initiatives.

What is the company culture like at Seismic?

Seismic aims to be the best place you've ever worked, with a focus on creating impact, building relationships with clients and a team of changemakers across the UK and Europe, and helping clients become forces for good.

What makes a strong candidate for this position?

A strong candidate will have desire, capability, and experiences that shape the exact role definition, with skills in proactive calendar management, communications, administrative tasks, and process improvement.

Seismic

Sales enablement platform using AI technology

About Seismic

Seismic provides a platform designed to enhance the effectiveness of customer-facing teams, particularly in sales. The platform offers tools, content, and insights that help these teams improve customer experiences and drive business growth. It utilizes artificial intelligence to deliver insights that enable sales professionals to tailor their messages to meet customer needs at the right moment. This approach helps sales teams increase their productivity and engagement with customers. Seismic differentiates itself from competitors by focusing on AI-driven solutions and maintaining a strong commitment to research and development, ensuring they stay updated with the latest technological advancements. The company's goal is to empower businesses to optimize their sales processes and enhance customer interactions through a subscription-based model that provides ongoing access to their platform.

San Diego, CaliforniaHeadquarters

2010Year Founded

$434.3MTotal Funding

SERIES_GCompany Stage

Enterprise Software, AI & Machine LearningIndustries

1,001-5,000Employees

Benefits

Generous paid parental leave - Paid time off for moms and dads to spend time bonding with their new bundle of joy.

End-of-year paid recharge week - Our global offices shut down, allowing us all to unwind while we gear up for the new year ahead.

High performance bonus incentives - Employees are rewarded on a semi-annual basis for their awesome contributions to Seismic.

Global company meet-ups - An annual meet-up in sunny San Diego for a week of bonding, learning, and fun.

Risks

Emerging competition from Responsive's platform may challenge Seismic's market position.

Data privacy concerns may arise from Seismic's integration with Sales Copilot and People.ai.

AI regulations could impact Seismic's reliance on AI-driven features and innovations.

Differentiation

Seismic's AI-driven platform enhances sales productivity and customer engagement effectively.

The Seismic Enablement Cloud offers a unified platform for customer-facing teams globally.

Seismic's subscription model ensures a steady revenue stream for continuous platform improvement.

Upsides

Seismic's Winter 2024 release enhances personalization and sales efficiency with generative AI.

A $500M credit facility from PNC Bank supports Seismic's innovation and expansion plans.

Seismic's 'Market Leader' recognition boosts its market position and customer trust.

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