Administrative Support Specialist at Brooklyn Investment Group

Orlando, Florida, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, InvestmentIndustries

Requirements

Minimum 5-7 years of high-level administrative experience in an office setting
Highly organized with the ability to solve problems, organize systems, and establish procedures
Experience supporting a multi-site department and team
Heavy travel booking for events & training programs
Intermediate to advanced knowledge of Microsoft Office 365 (Teams, Outlook, Word, Excel and PowerPoint)
Detail oriented with excellent office skills
Excellent communication (written/oral) and interpersonal skills
Ability to manage changing priorities, meet deadlines, work independently, and follow through on assignments with little direction
Initiative and a proactive approach to problem-solving
Ability to prioritize and manage multiple tasks simultaneously

Responsibilities

Supporting a diverse team of VP level executives with multiple management teams
Scheduling and arranging meetings and appointments, including webinar coordination, calendar invitations, and agendas
Event planning & coordination (including booking flights & hotels for attendees, venue selection)
Travel, hotel planning and calendar management for multiple teams
Maintaining department spreadsheets, calendars, meeting materials, expenses and travel
Preparing and sending out communications both internally and externally
Assist in the overall organization of company specific information and routine office administrative tasks including scheduling and facilitating meetings, organizing office events and updating necessary files based on organizational shifts and changes

Skills

Key technologies and capabilities for this role

Microsoft ExcelMicrosoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft PowerPointCalendar ManagementEvent PlanningTravel CoordinationExpense ManagementSpreadsheet Management

Questions & Answers

Common questions about this position

Is this position remote or onsite?

The position is onsite at the Orlando office.

What benefits are offered for this role?

Benefits include a full insurance suite (Medical, Dental, Vision, Critical Illness, Accident, Short Term Disability, Legal & Identity Theft Insurance, Pet Insurance), company-paid life insurance, long-term disability insurance, 401K with dollar-for-dollar match up to 6% of pay, paid time off (17 days per year), 11 paid holidays, and paid parental leave.

What salary can I expect for this position?

This information is not specified in the job description.

What skills and experience are required for this role?

Requirements include 5-7 years of high-level administrative experience, intermediate to advanced Microsoft Office 365 knowledge (Teams, Outlook, Word, Excel, PowerPoint), heavy travel booking experience, excellent communication and interpersonal skills, and the ability to manage changing priorities independently.

What makes a strong candidate for this Administrative Support Specialist role?

A strong candidate brings initiative, a proactive approach to problem-solving, the ability to prioritize and manage multiple tasks, and experience supporting VP-level executives and multi-site teams.

Brooklyn Investment Group

Integrates crypto and equity portfolios for advisors

About Brooklyn Investment Group

Brooklyn connects traditional financial advisors with digital wealth management by offering a platform for customized portfolios that include both cryptocurrency and equity investments. The platform features automated tax loss harvesting to enhance after-tax returns and provides professional risk management guided by an experienced Chief Investment Officer. Brooklyn's leadership team has extensive backgrounds in finance and technology, allowing them to deliver advanced tools and services to financial advisors. The company's goal is to improve investment performance and risk management for its clients.

New York City, New YorkHeadquarters

2016Year Founded

$14.5MTotal Funding

SEEDCompany Stage

Fintech, Financial ServicesIndustries

11-50Employees