Administrative Business Partner at BlackRock

Montreal, Quebec, Canada

Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Investment Management, Financial ServicesIndustries

Ability to manage daily calendars for senior members, demonstrating flexibility and problem-solving for last-minute changes
Skills in building and maintaining business relationships with executives and administrative staff globally
Proficiency in coordinating travel arrangements and submitting expense reports using Concur
Capability to anticipate and prepare background materials, including detailed itineraries, bookings, and meeting details
Proactive and efficient task management to ensure seamless coverage for supported staff
Experience arranging conference rooms, catering, audio/video, and other services for meetings
Ability to drive team activities and events, such as meetings, strategy sessions, conferences, supplies, and social events
Skills in representing the team by greeting visitors and guests
Capacity to complete ad hoc administrative requests promptly and thoroughly
Willingness to provide reciprocal coverage to other assistants
Competence in maintaining daily operations of the Montreal office
Ability to coordinate with internal groups on security and tech matters

Manage daily calendars for senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Build and maintain good business relationships with executives and administrative staff across the organization globally
Coordinate travel arrangements and submit expense reports in a timely manner using Concur
Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc
Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff
Arrange and reserve conference rooms, catering, audio/video and other crucial services as needed for meetings and conferences
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events)
Represent the team by greeting visitors and guests
Complete ad hoc administrative requests in a prompt and thorough manner
Provide reciprocal coverage to other assistants
Maintain the daily maintenance function of the Montreal office location
Coordinate with internal group on security and tech

relationship management

institutional sales

pension funds

client servicing

financial advisory

portfolio management

bilingual English French

BlackRock

New York City, New YorkHeadquarters

1988Year Founded

$78,647.7MTotal Funding

IPOCompany Stage

Fintech, Financial ServicesIndustries