Responsibilities

The Administrative Assistant for Refrigeration Monitoring will monitor refrigeration systems for performance issues and notify the appropriate personnel, generate reports on system performance, maintenance schedules, and incidents, maintain records of maintenance, repairs, and inspections, coordinate schedules for routine maintenance and emergency repairs with technicians and vendors, act as the point of contact between refrigeration technicians, facility managers, and external vendors, communicate system alerts or malfunctions promptly to relevant teams, ensure all refrigeration logs, compliance records, and safety certifications are updated and filed appropriately, assist with audits and regulatory compliance documentation, track and manage inventory related to refrigeration, such as spare parts and refrigerant supplies, order necessary materials and maintain an organized supply system, answer calls, handle correspondence, and manage data entry for refrigeration-related operations, support budgeting and cost-tracking for refrigeration maintenance and repairs.