Administrative Assistant at Catalist

Kapaa, Hawaii, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

HealthcareIndustries

Requirements

Must be at least 18 years of age
High School diploma or GED required
Minimum one (1) year experience in administration
Associate’s degree from an accredited college or university preferred
Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population
Commitment to the values of the organization while demonstrating good judgment, flexibility, patience, and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements
Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred
Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided
Knowledgeable and skilled in computer/Microsoft processing software and Excel. Must be able to use an iPhone or work cell phone if applicable
Work in an exciting, fast-paced, high-energy environment while effectively multitasking and managing day-to-day responsibilities without supervision
Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy
Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace
Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants
Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift
Frequent driving to and from office, community, and participants' home
Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day
Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication
Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs
Visual and auditory ability to work with participants

Responsibilities

Provides general administrative/project support for the Home and Community Based Services (HCBS) – Adult Services Program Manager and staff
Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records
Inputs and maintains participants’ information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods
Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events
Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory
Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms
Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events
Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe environment, reporting any safety concerns to the Program Manager

Skills

Key technologies and capabilities for this role

Data EntryDatabase ManagementReport PreparationMeeting MinutesRecord ManagementCorrespondence HandlingInventory ManagementPetty Cash ManagementInvoice ProcessingOffice Administration

Questions & Answers

Common questions about this position

What qualifications are required for the Administrative Assistant position?

Candidates must be at least 18 years old with a High School diploma or GED and a minimum of one year of administrative experience; an Associate’s degree is preferred.

What skills are needed for this role?

Key skills include sensitivity to diverse populations, effective verbal and written communication (ASL or bilingual preferred), good judgment with confidential matters including HIPAA, and proficiency in Microsoft Office software and Excel.

Is the Administrative Assistant position remote or on-site?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What makes a strong candidate for this Administrative Assistant position?

Strong candidates will have an Associate’s degree, bilingual or ASL skills, prior administrative experience, and a demonstrated commitment to organizational values with sensitivity to diverse populations.

Catalist

Data services for progressive organizations

About Catalist

Catalist provides data and related services to progressive organizations, helping them connect with and influence the people they need to reach. Their main product is a comprehensive database that includes information on over 240 million voting-age individuals across the United States. This database is continuously updated and enhanced, allowing organizations to better understand their target audiences. What sets Catalist apart from competitors is its exclusive focus on progressive groups and its commitment to serving the community through a trust model. The goal of Catalist is to empower progressive organizations to effectively mobilize voters, advocate for issues, and build strong memberships.

None, NoneHeadquarters

2006Year Founded

$2MTotal Funding

PRE_SEEDCompany Stage

Data & Analytics, Social ImpactIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Retirement Plan

401(k) Company Match

Medical and Dependent Care Flexible Spending Accounts (FSAs)

Unlimited Paid Time Off

Paid Vacation

Paid Sick Leave

Paid Holidays

Parental Leave

Hybrid Work Options

Professional Development Budget

Student Loan Assistance

Risks

Scrutiny on data privacy practices may lead to regulatory challenges for Catalist.

Alternative data platforms could dilute Catalist's market share.

Political campaigns building in-house data teams may reduce demand for Catalist's services.

Differentiation

Catalist exclusively serves progressive organizations, creating a niche market advantage.

The company compiles and updates data on over 240 million voting-age individuals.

Catalist has nearly a decade of experience as a data utility for the progressive community.

Upsides

Growing demand for data-driven political strategies enhances Catalist's service relevance.

Advancements in data integration technologies improve the accuracy of Catalist's voter files.

Increased collaboration with progressive organizations boosts Catalist's influence and reach.

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