Virtual Assistant

Job Description

Remote VA is on the lookout for a highly organized, resourceful, and detail-oriented Virtual Assistant to provide administrative, operational, and creative support to our business. This role requires excellent communication skills, adaptability, and the ability to work independently across a variety of tasks and projects. The ideal candidate is a self-starter who can handle multiple responsibilities, manage priorities effectively, and deliver quality results in a timely manner.

Key Responsibilities

• Administrative Support
  • Manage emails, calendars, and schedules
  • Organize digital files, documents, and databases
  • Prepare and format reports, presentations, and spreadsheets
  • Handle data entry and record-keeping tasks
• Communication & Coordination
  • Act as a point of contact for clients, partners, and team members
  • Draft, proofread, and send professional correspondence
  • Schedule and coordinate meetings, events, and travel arrangements
• Project & Task Management
  • Monitor project timelines and deliverables
  • Track progress and provide status updates
  • Assist in process documentation and workflow optimization
• Research & Information Gathering
  • Conduct online research on various topics, products, and markets
  • Summarize findings and provide recommendations
  • Source suppliers, service providers, and resources as needed
• Social Media & Marketing Assistance (if applicable)
  • Schedule and post content on social media platforms
  • Monitor engagement and respond to messages/comments
  • Assist in basic graphic design and content creation
• Customer Service
  • Respond to inquiries via email, chat, or phone
  • Resolve customer issues or escalate them to the appropriate team
  • Maintain a high level of professionalism and client satisfaction
• Bookkeeping & Financial Support (if applicable)
  • Process invoices, receipts, and expense reports
  • Assist in basic bookkeeping tasks and record management

This role requires excellent organizational skills, attention to detail, and the ability to work independently in a remote setting.

Requirements

• Proven experience as a Virtual Assistant or in a relevant administrative role
• Proficiency in productivity and office tools, such as:
  • Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar, Meet)
  • Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, OneDrive)
  • Notion, Evernote, Dropbox
• Familiarity with project management tools: Trello, Asana, ClickUp, Monday.com, Basecamp, Airtable
• Strong communication skills using tools like Slack, Zoom, Microsoft Teams, Google Meet, Skype
• Basic knowledge of social media platforms and scheduling tools: Meta Business Suite, Buffer, Hootsuite, Later
• Design skills using Canva (basic) or Adobe Creative Cloud (preferred)
• Knowledge of bookkeeping tools such as QuickBooks Desktop and Online, Xero, or Wave Accounting is a plus
• Experience with e-commerce platforms such as Shopify, WooCommerce, Amazon Seller Central, eBay Seller Hub is an advantage
• Ability to learn and adapt to new tools and systems quickly
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to work independently and handle confidential information with discretion
• Reliable internet connection and a functional home office setup

Working Conditions

Fully remote position with flexible working hours (may require availability across different time zones)

Benefits

• Opportunity to work with a diverse range of clients and industries
• Flexible schedule and location
• Professional growth and skill development
• 650 USD starting monthly rate, with possible rate increase based on performance and tenure
• Paid Weekly

Additional Details

• Employment Type: full
• Workplace: remote
• Language: en
• Department:
• Published: 2025-08-06
• Remote: Yes