Senior Manager, People Operations at The Allen Institute for AI

Seattle, Washington, United States

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$144,500 – $217,000Compensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

Artificial Intelligence, ResearchIndustries

Requirements

12+ years of progressive HR experience
Strong foundation in total rewards, HR systems, and legal compliance
Ability to manage vendors, streamline processes, and deliver exceptional support to internal stakeholders
Analytical mindset, organizational excellence, and proactive approach to solving complex challenges
Collaborative and empathetic HR leader who thrives on helping people and improving systems
Creative thinking and clear communication skills
Ability to take pride in building programs that make a tangible impact
Willingness to work from offices in Seattle

Responsibilities

Lead and develop two direct reports, fostering their growth and ensuring alignment across the broader People Operations function
Design, implement, and manage compensation structures, including base pay, variable pay, and annual salary reviews
Conduct market benchmarking, job evaluations, and compensation analysis to ensure internal equity and external competitiveness
Partner with finance and leadership on budgeting, forecasting, and compensation planning
Oversee the configuration, optimization, and maintenance of the HRIS platform (e.g., Workday, ADP, UKG Ready)
Lead HRIS initiatives related to automation, data integrity, reporting, and system enhancements
Serve as the internal expert and point of contact for HR reporting and analytics
Manage all aspects of immigration for international employees, including visas (e.g., H-1B, L-1, TN, O-1) and green card processes
Liaise with legal counsel, government agencies, and internal stakeholders to ensure accurate and timely processing of immigration matters
Maintain accurate records and ensure compliance with all immigration laws and regulations
Ensure compliance with all federal, state, and local employment laws and regulations (e.g., FLSA, FMLA, ADA, EEOC)
Monitor changes in employment law and advise leadership on necessary policy updates or procedural changes
Manage HR audits, reporting (e.g., Affirmative Action Plan, EEO-1), and documentation requirements
Oversee administration of health, wellness, and retirement benefits in collaboration with internal teams and external brokers/vendors
Provide strategic input on benefits design, employee communications, and annual open enrollment
Ensure ongoing compliance with ERISA, ACA, COBRA, HIPAA, and related regulations

Skills

Key technologies and capabilities for this role

HRIS ManagementCompensation DesignCompensation AdministrationImmigrationEmployment ComplianceRecruitingBenefits AdministrationVendor ManagementTotal RewardsLegal Compliance

Questions & Answers

Common questions about this position

What is the salary range and bonus information for this role?

The base salary range is $144,500 - $217,000, with generous bonus plans to provide a competitive compensation package.

Is this a remote position or does it require office work?

Persons in these roles are expected to work from our offices in Seattle.

What experience and skills are required for this position?

Candidates need 12+ years of progressive HR experience with a strong foundation in total rewards, HR systems, and legal compliance, plus skills in managing vendors, streamlining processes, analytical mindset, and organizational excellence.

What is the company culture like for the People Operations team?

The People Operations team is a collaborative, close-knit group that values partnership, inclusivity, and a willingness to roll up our sleeves—no task is too small when it contributes to our shared success.

What makes a strong candidate for this Senior Manager role?

A strong candidate is a strategic and hands-on HR leader with 12+ years of experience, who can oversee compensation, HRIS, immigration, compliance, and benefits; lead two direct reports; and demonstrates collaboration, empathy, creativity, and clear communication.

The Allen Institute for AI

Advances AI through research and engineering

About The Allen Institute for AI

The Allen Institute for Artificial Intelligence (AI2) focuses on advancing artificial intelligence through research and engineering. It develops technologies that improve machine reasoning, common sense for AI, and language modeling. AI2 works on various projects, such as AllenNLP for natural language processing and EarthRanger for environmental monitoring. Unlike for-profit companies, AI2 operates as a non-profit, relying on grants and donations to fund its initiatives. This allows them to provide their research and tools to the public for free, promoting collaboration in the AI field. The goal of AI2 is to tackle significant scientific and engineering challenges to benefit society.

Seattle, WashingtonHeadquarters

2014Year Founded

N/ACompany Stage

AI & Machine LearningIndustries

201-500Employees

Benefits

Medical

401(k)

Visa Sponsorship

Time off

Catered meals & free snacks

Training & development

Tuition reimbursement

Remote & hybrid work options

Risks

Competition from OpenAI's QwQ-32B model may reduce AI2's market influence.

AI2's reliance on grants poses financial risks during economic downturns.

Open-source models may face intellectual property risks and misuse.

Differentiation

AI2 focuses on open-source models, promoting transparency and collaboration in AI development.

AI2's projects like AllenNLP and Semantic Scholar address diverse scientific and societal challenges.

AI2 operates as a non-profit, relying on grants and donations for funding.

Upsides

AI2's open-source models attract researchers, enhancing collaboration and innovation.

Tülu3 and OLMo-2 models position AI2 as leaders in open-source AI.

AI2's multimodal models meet the demand for integrated data processing in various fields.

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