Secretary - Property Management Industry

Position Overview

• Location Type: Remote
• Job Type: Not specified
• Salary: Not specified

We are seeking an experienced and detail-oriented Secretary with a strong background in property management, leasing, legal documentation, and bookkeeping. The ideal candidate will have in-depth knowledge of lease agreements and other property management-related legal documents, along with exceptional organizational and administrative skills.

Requirements

• Proven experience in leasing
• Proven experience in legal documentation
• Proven experience in bookkeeping within the property management industry.
• Strong understanding of lease agreements and other property-related legal documents.
• Proficiency in property management software (e.g., AppFolio, Yardi) and bookkeeping tools (e.g., QuickBooks, Excel).
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented, with the ability to handle multiple tasks efficiently.
• Knowledge of local property management laws and regulations is preferred.

Responsibilities

• Leasing Management:
  • Draft, review, and manage lease agreements and amendments.
  • Assist in tenant onboarding, including lease execution and compliance with legal requirements.
  • Maintain a thorough record of lease expirations, renewals, and terminations.
• Legal Documentation:
  • Prepare, organize, and maintain property management-related legal documents, ensuring compliance with relevant regulations.
  • Coordinate with legal professionals for property-related disputes or requirements.
  • Handle notarization and filing of legal documents as required.
• Bookkeeping and Financial Management:
  • Assist in managing property-related accounts, including rent collections, deposits, and expense tracking.
  • Generate financial reports related to property income and expenses.
  • Work closely with the property manager and accounting team to reconcile accounts.
• Administrative Support:
  • Answer and direct phone calls, emails, and correspondence related to property management.
  • Schedule meetings, appointments, and property inspections.
  • Maintain organized records for leases, legal documents, and financial transactions.

Additional Details

• Employment Type: Remote
• Workplace: Remote
• Language: English
• Department: Not specified
• Published: 2024-12-20
• Remote Work: Yes