Executive Assistant to Leadership Team

Position Overview

• Location Type: Remote or hybrid onsite SF HQ
• Job Type: Full-Time
• Salary: Not specified

Qualified is the PipelineAI platform for B2B companies around the world. With Piper the AI SDR, Qualified offers a whole new way to grow inbound pipeline with one powerful platform. Piper operates across both the website and email, working to engage website visitors, capture leads, and convert buyers into pipeline around the clock. Hundreds of the world’s leading brands—including Crunchbase, Asana, Box, and Grubhub—choose Qualified to increase lead conversions, generate more meetings, and improve efficiency within their inbound pipeline motion.

We’re looking for a proactive, highly organized, and resourceful Executive Assistant (EA) to support our 10-person executive team. This is a critical role that acts as the connective tissue across the C-suite and senior leaders, ensuring operations run smoothly and efficiently. You’ll be the force that amplifies our executives' productivity by managing complex schedules, communications, and administrative workflows with precision and discretion.

This is a unique opportunity to step into a highly visible role within a hyper-growth startup and make an immediate impact on the company’s success.

Responsibilities

• Calendar & Meeting Management: Own and optimize complex, dynamic calendars across multiple time zones for 10 executives, ensuring alignment and prioritization of strategic meetings.
• Travel Coordination: Plan and execute seamless travel—including itineraries, accommodations, and expense reporting.
• Meeting Support: Prepare materials, take notes, and track action items from meetings.
• Project Coordination: Help drive forward cross-functional initiatives and track deliverables on behalf of executives.
• Event Planning: Assist in the coordination of leadership offsites, team events, investor meetings, and other key moments.
• Operational Efficiency: Identify and implement processes to improve administrative workflows and reduce friction for executives.
• Confidentiality & Discretion: Manage sensitive information with absolute professionalism and integrity.

Qualifications

• Bachelors Degree required.
• 5+ years of experience supporting multiple senior-level executives, ideally in a startup, tech, or high-growth environment.
• Ability to juggle numerous priorities without dropping the ball.
• Comfortable using tools like Google Workspace, Slack, Zoom, Notion, and project management software.
• Exceptional written and verbal communication skills with attention to tone and detail.
• Creative problem-solver who thrives in fast-paced, ever-evolving environments.

About Qualified

Qualified is the AI pipeline generation platform for revenue teams that use Salesforce. Headquartered in San Francisco, Qualified delivers pipeline generation at scale with AI and automation for thousands of customers like Autodesk, Blackbaud, and Epson. Led by former Salesforce CMO Kraig Swensrud and former Salesforce Product SVP Sean Whiteley, Qualified boasts 900+ 5-star reviews on G2 and is ranked #1 on the Salesforce AppExchange. Qualified is funded by Sapphire, Tiger Global, Norwest Venture Partners, Redpoint Ventures, and Salesforce Ventures.

Company Values

• One Team: We’re all in this together with a shared goal: grow the business and each other. Work as a team, win as a team. Collaborate and strategize across departments to deliver A+ work. We are bold thought leaders that value creating a sense of belonging for all and celebrating our wins, big or small.
• Customer Obsessed: Prioritize the customer above everything else. Build a product that our customers love. Establish ourselves as their trusted advisor and do “Whatever it takes” to make them successful. Prove the ROI. Only when our customers win do we win.
• Think Big & Move Fast: We’re defining a new category and we have fierce competition. Fast-paced innovation is the name of the game. We look forward. We reimagine. We throw out new ideas. We test things. We move quickly. We challenge the norm. We don’t settle.