[Remote] Recruiting Coordinator - 6 Month Contract at WhatNot

San Francisco, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

E-commerce, Live Shopping, MarketplaceIndustries

Requirements

At least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment
Highly organized, balancing multiple priorities with precision and always following through on commitments
Proactive and dependable, anticipating needs, communicating effectively, and taking initiative
Candidate-obsessed, caring deeply about creating a smooth, human experience for candidates and hiring partners
Tech-savvy, comfortable using recruiting tools like Ashby and resourceful when learning new systems
Collaborative, building trust across teams and being a helpful, reliable partner
Growth-minded, welcoming feedback, seeking improvements, and taking action to make an impact
Within commuting distance of New York or San Francisco hubs and open to in-office work

Responsibilities

Own scheduling logistics across all teams and time zones, ensuring interviews are confirmed accurately and both candidates and interviewers have all necessary details
Collaborate closely with recruiters and hiring managers to manage complex scheduling, proactively flag conflicts, and communicate updates clearly and promptly
Leverage Ashby for scheduling, tracking, and analytics, automating workflows where possible to improve efficiency and maintain a consistent candidate experience
Track and report recruiting metrics to keep the hiring team informed and identify opportunities to optimize the recruiting process
Drive recruiting enablement, including maintaining documentation, helping with trainings, and fielding ad hoc requests
Build strong partnerships with recruiters and hiring managers to anticipate scheduling or process challenges and resolve them before they become blockers
Contribute to team projects and initiatives, taking ownership and driving them to completion with minimal supervision

Skills

Key technologies and capabilities for this role

SchedulingAshbyRecruiting MetricsWorkflow AutomationCandidate ExperienceRecruiting EnablementDocumentationTraining

Questions & Answers

Common questions about this position

Is this Recruiting Coordinator role fully remote?

No, the role is not fully remote. Team members must be within commuting distance of our New York or San Francisco hubs and are open to in-office work.

What experience is required for the Recruiting Coordinator position?

You need at least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment.

What key skills are needed for this role?

The role requires being highly organized to balance multiple priorities, proactive and dependable to anticipate needs, tech-savvy with tools like Ashby, and collaborative to build trust across teams.

What is the company culture like at Whatnot?

Whatnot is a remote co-located team inspired by innovation and anchored in values, with hubs in the US, UK, Germany, Ireland, and Poland. They emphasize building the future of online marketplaces together, seeking bold, forward-thinking problem solvers.

What makes a strong candidate for this Recruiting Coordinator role?

Strong candidates are candidate-obsessed, creating smooth experiences, growth-minded by welcoming feedback and improving processes, and able to take ownership of projects with minimal supervision.

WhatNot

Online marketplace for authentic collectibles

About WhatNot

Whatnot.com operates as an online marketplace dedicated to collectibles, particularly focusing on items like Funkos and FiGPiNs. The platform ensures that every collectible listed is 100% authentic through a rigorous verification process that includes hand authentication, providing trust and security for both buyers and sellers. It caters to collectors and enthusiasts who seek a reliable space to buy and sell rare and exclusive items from popular franchises such as Marvel Comics and Star Wars. Whatnot.com distinguishes itself from competitors by charging low fees on sales and offering seller protection, which guarantees prompt and secure payments. The company's goal is to create a trusted environment for the growing community of collectible enthusiasts, facilitating safe and easy transactions for unique items.

Marina del Rey, CaliforniaHeadquarters

2019Year Founded

$728.7MTotal Funding

SERIES_ECompany Stage

Consumer Software, Consumer GoodsIndustries

501-1,000Employees

Benefits

Competitive base salary and stock options

Unlimited Vacation Policy and No Meeting Holidays

Health Insurance options including Medical, Dental, Vision, Life, Short term disability & Long term Disability

Work From Home Support

Up to $500 monthly to spend within Whatnot App

Care benefits

Risks

Increased competition from TikTok Shop may impact Whatnot's market share.

The collectibles market's volatility could affect Whatnot's sales and inventory.

Expansion into new categories may dilute Whatnot's specialized brand identity.

Differentiation

Whatnot offers a unique marketplace for 100% authenticated collectible items.

The platform integrates live shopping with entertainment, enhancing user engagement.

Whatnot's partnerships with major franchises like Marvel boost its market appeal.

Upsides

Whatnot's $265M funding round supports expansion and new product categories.

The platform's collaboration with PSA enhances trust through integrated authentication services.

Rising interest in live shopping among younger demographics drives Whatnot's growth.

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