Executive Assistant to Leadership Team
Qualified.comSalary not specified
- Full Time
- Entry Level & New Grad
Not SpecifiedCompensation
Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Administrative ServicesIndustries
Position Overview
- Location Type: Remote
- Job Type: Full-time
- Salary: Not specified
A highly organized and proactive Personal Assistant is needed to provide comprehensive administrative support to the CEO. This role is crucial for ensuring the smooth and efficient operation of daily executive functions, managing schedules, coordinating meetings, and handling confidential information with discretion. Ideal candidates thrive in fast-paced environments and possess exceptional multitasking abilities.
Requirements
- Experience: Proven experience as a Personal Assistant or similar administrative role.
- Skills:
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- High level of discretion and professionalism when handling confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong problem-solving skills and adaptability to changing priorities.
- Bonus: Experience in a fast-paced or startup environment is a plus.
Responsibilities
- Maintain the CEO’s calendar, scheduling appointments, and ensuring efficient time management.
- Prepare and organize meeting materials, take minutes, and follow up on action items.
- Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
- Coordinate travel arrangements including itineraries, accommodations, and transportation.
- Assist in the preparation of reports, presentations, and other materials as required.
- Conduct research and prepare briefing documents for meetings and events.
- Support the CEO with special projects and initiatives as needed.
- Act as a liaison between the CEO and other team members, clients, and stakeholders.
Application Instructions
- Interested candidates should apply through Getsubstance.co Pte. Ltd. | EA License No: 24C2398.
- Expect a response within 1-2 weeks.
Company Information
- Company: Getsubstance.co Pte. Ltd.
- EA License No: 24C2398
- Website: https://www.getsubstance.co/
- Department: Operations & Business Support
- Published: 2025-01-04
- Remote: Yes
- Language: English
Skills
Organizational Skills
Time Management
Communication Skills
Discretion
Microsoft Office Suite
Office Management Software
Problem-Solving
Adaptability
Scheduling
Meeting Coordination
Travel Coordination
Report Preparation
Research
Stakeholder Liaison
Substack
Digital publishing platform for subscription-based content
About Substack
Substack is a digital publishing platform that connects writers and readers. It allows creators, such as authors, journalists, and chefs, to share their work through newsletters, blogs, podcasts, and videos. Creators can set their own subscription fees, ranging from $5 to $27 per month, enabling them to earn money directly from their content without relying on traditional publishing or advertising. Substack handles administrative tasks, billing, and technical support, allowing creators to focus on their writing. The platform also helps creators grow their audience, as a significant portion of new subscriptions comes from within the Substack network. Substack earns revenue by taking a percentage of the subscription fees, aligning its success with that of its creators. The goal of Substack is to empower creators to monetize their work while providing the necessary tools for managing and expanding their subscriber base.
San Francisco, CaliforniaHeadquarters
2017Year Founded
$97.5MTotal Funding
ANGELCompany Stage
Consumer Software, EntertainmentIndustries
1,001-5,000Employees