Executive Assistant (Contractor)

Position Overview

• Location Type: Remote
• Job Type: Temporary
• Salary: Not specified

Docker is a remote-first company focused on making app development easier. With millions of users and a strong presence in the industry, Docker is seeking an experienced Executive Assistant to provide high-level administrative support to its executives. The ideal candidate will be adept at managing complex schedules, coordinating events, and contributing to process improvement in a fast-paced, scaling environment.

Requirements

• 5+ years of experience providing executive administrative support to Sr. VP levels and above, across functions and timezones.
• High level of discretion, professionalism, and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience and strong calendaring skills using Gmail and Google Calendar in a work environment.
• Problem-solving skills.
• Experience working with other executive assistants in a high-functioning, fast-paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
• Ability to prioritize, focus, and organize workload daily.
• Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and/or Microsoft Teams.
• Heavy multi-tasker (email, instant messaging, calendaring, project management, etc.).
• Ability to plan internal and external offsites, and travel when needed.
• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress.
• Solid time management skills.
• Self-motivated and able to work both collaboratively and independently.
• Eager to share knowledge and build awareness; teamwork driven.
• Has a growth mindset; improvement oriented.
• Active driver’s license.
• Valid US passport.
• Full understanding of work scope and related teams.
• Ability to exercise judgment and provide innovative solutions.
• Willingness to share best practices, tools, and techniques for efficient workflows.

Responsibilities

• Provide comprehensive, executive-level support for 2 or more executives.
• Offer exceptional travel booking and troubleshooting skills; be on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, handling sensitive information with discretion.
• Work cross-functionally with other team members and build strategic partnerships.
• Partner with respective executives to ensure their time is effectively optimized.
• Provide back-up support for administrative team members.
• Maintain a perfect track record when it comes to handling confidential information.
• Manage information flow in a timely and accurate manner.
• Assist with the onboarding of executive new hires, acting as a "new hire buddy" and go-to resource.
• Help create and maintain processes and standards, always looking for improvement opportunities.
• Assist executives with note-taking, action item tracking in meetings, and managing logistics.
• Set up conferences, meetings, and team offsites (virtual and onsite when needed).
• Be available to start early or stay late when events or issues require it.
• Open to travel domestically and internationally when needed.
• Handle ad-hoc projects and requests as assigned.
• Provide strategic coordination and thinking amongst executives and cross-functionally between departments and senior leadership teams.