Office Services Assistant at Modernizing Medicine

Boca Raton, Florida, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Healthcare, TechnologyIndustries

Requirements

High school diploma or equivalent (required); vocational training or related coursework (preferred)
1+ years of experience in facilities, hospitality, or office services
Natural ability to connect with people and make them feel welcomed
Strong attention to detail and time management
Ability to lift up to 25 pounds and comfortably move between different spaces throughout the day
Occasional weekend work for special events or projects
Knowledge of proper food handling and experience with catering setups (plus)
Proactive mindset—noticing what needs attention before it becomes an issue
Collaborative, flexible spirit—ready to roll up your sleeves

Responsibilities

Proactively maintain break rooms and coffee stations, ensuring they’re fully stocked, clean, and inviting throughout the day
Monitor and restock snacks, beverages, and coffee supplies with an eye for quality and variety
Ensure all appliances and equipment are clean, functional, and well-maintained
Receive, organize, and set up daily catered lunches for in-office team (approx. 400 employees)
Collaborate with catering vendors to ensure a seamless experience, from delivery to cleanup
Support departmental meetings and events by managing food service logistics with attention to detail and hospitality
Set up training rooms and event spaces to meet diverse layout and tech requirements (e.g., presentation tools, furniture configuration)
Conduct pre-meeting room checks to ensure functionality, cleanliness, and readiness
Troubleshoot basic AV equipment and flag issues early to ensure smooth experiences
Partner with the People Experience team to assist with in-office events and initiatives that promote connection and culture
Help track and organize supply inventory, packages, and deliveries
Jump in on special projects or facilities-related needs that enhance the workplace or support a dynamic employee experience

Skills

Key technologies and capabilities for this role

facility maintenancebreakroom managementevent supportemployee experienceoffice organizationinventory management

Questions & Answers

Common questions about this position

Is this Office Services Assistant role remote or on-site?

The role is on-site and involves maintaining break rooms, setting up catered lunches for approximately 400 in-office employees, and supporting meeting spaces, indicating it is based at the Boca Raton, FL headquarters.

What skills are required for the Office Services Assistant position?

The role requires being proactive, resourceful, employee-focused, detail-oriented, and hospitality-minded, with skills in maintaining break areas, managing catering logistics, setting up meeting spaces, and basic AV troubleshooting.

What is the company culture like at Modernizing Medicine?

The company has a passionate, people-first team dedicated to delivering a workplace experience that empowers connection, productivity, and wellbeing, with a focus on enhancing employee satisfaction.

What does a strong candidate for this role look like?

A strong candidate is driven, proactive, resourceful, employee-focused, detail-oriented, and hospitality-minded, with the ability to maintain office spaces, manage catering, and support events effectively.

What is the salary or compensation for the Office Services Assistant role?

This information is not specified in the job description.

Modernizing Medicine

Specialty-specific electronic health record systems

About Modernizing Medicine

Modernizing Medicine provides specialty-specific Electronic Health Records (EHR) systems designed to improve the workflow of healthcare providers. Their main products, EMA and gGastro EHR, help users manage patient information and administrative tasks more efficiently, allowing them to concentrate on patient care. These systems adapt to the specific practices of each user, enhancing their effectiveness. Unlike many competitors, Modernizing Medicine focuses on tailored solutions for various medical specialties, which sets them apart in the healthcare technology market. The company's goal is to streamline healthcare delivery and improve patient outcomes by providing tools that simplify administrative processes.

Boca Raton, FloridaHeadquarters

2010Year Founded

$360.6MTotal Funding

LATE_VCCompany Stage

Biotechnology, HealthcareIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

Unlimited Paid Time Off

Paid Vacation

Paid Sick Leave

Paid Holidays

Parental Leave

401(k) Retirement Plan

401(k) Company Match

Professional Development Budget

Conference Attendance Budget

Hybrid Work Options

Remote Work Options

Wellness Program

Risks

Potential sale by Warburg Pincus could lead to strategic shifts misaligned with current goals.

Resistance to AI technologies may slow implementation and affect user satisfaction.

Dependency on Medtronic's technology poses risks if partnership faces challenges or strategic changes.

Differentiation

ModMed offers specialty-specific EHR systems, enhancing workflow efficiency for healthcare providers.

Their EHR systems, EMA and gGastro, adapt to user practices, increasing adaptability.

ModMed integrates AI technologies, like Medtronic's GI Genius, to improve procedural accuracy.

Upsides

ModMed consistently ranks #1 in G2's 2024 Grid Reports for EHR and RCM software.

Collaboration with Brevium enhances patient re-engagement, boosting retention in gastroenterology practices.

Appointment of Dan Costantino as CISO strengthens cybersecurity, crucial for healthcare data protection.

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