Invoicing Specialist

Employment Type: Full-time

About Omnidian

Omnidian, Inc. is a fast-growing Series C tech-enabled service company revolutionizing performance assurance for the distributed solar and energy storage industries. Omnidian is building a more sustainable future for the planet through our passionate teams, our innovative technology, and by creating an amazing customer experience. We are headquartered in Seattle, WA.

The Job

As an Invoicing Specialist on our Field Service team, you’ll be responsible for managing the end-to-end invoicing process for completed field service work. Reporting to the Partner Account Manager, you’ll collaborate closely with our Field Service Providers, Partner Management, and Accounts Payable teams. Your work ensures that partner invoices are reviewed, processed, and paid efficiently and accurately in alignment with our contract terms.

What You'll Do

At Omnidian we believe in trust and autonomy. How you create an impact is ultimately up to you. Here is an outline of some of the things you’ll be doing:

Invoice Review & Processing (60%)

• Monitor invoice submissions upon service completion
• Review invoices against contract terms and service details
• Approve or deny invoices in alignment with contract compliance
• Communicate issues or discrepancies and request timely corrections
• Send final approval to Accounts Payable and ensure timely processing

Partner & Internal Coordination (40%)

• Interact by phone and email with FSPs to drive accountability and ensure end-to-end visibility and completion of invoicing cycle
• Track and drive accountability for cycle time (service complete to invoice paid) by interacting with Field Service Partners via email and phone
• Collaborate with Partner Account Managers and AP to resolve roadblocks
• Proactively follow up on delays to maintain efficiency in payments
• Maintain clear and consistent documentation throughout the process

Who You Are

• Strategic negotiator with a win-win focus: Able to maintain relationships while holding 3rd party contractors accountable for contract adherence.
• Detail-oriented and process-driven.
• Comfortable navigating ambiguity and problem-solving.
• Strong communicator—clear, concise, and kind.
• Deadline-driven with excellent follow-through.
• Collaborative and eager to work cross-functionally.

Experience You’ll Need

• 2+ years in invoicing, billing operations, accounts payable/receivable, or similar administrative role.
• Familiarity with reviewing contracts or service agreements.
• Strong organizational and documentation skills.
• Proficient in Google Workspace or Microsoft Office Suite.
• Ability to manage multiple priorities and deadlines in a remote environment.

Experience That's a Plus

• Experience in a high-volume operations or field service environment.
• Previous work with NetSuite, Salesforce, or similar platforms.
• Knowledge of solar or clean energy service industries.
• Experience working with third-party vendors or contractors.

Work-life and Culture

• Most of our roles offer the opportunity to work remotely.
• If you are in the Seattle area, we offer a vibrant office space in the historic and beautiful Smith Tower, in the heart of Pioneer Square.
• We prioritize applicants near one of our employee clusters and offer one or more local gatherings per year.
• We provide outstanding benefits including family medical, dental, vision, disability, 401(k) administration and $1k match per year and thoughtful paid time off.
• We offer 12 weeks of paid parental leave to all FTE employees (birthing and non-birthing) after 1 year, and four-week paid sabbatical leave after four years.
• We offer a competitive total compensation package that includes monthly health insurance premiums, bonuses and long-term stock options for every employee.
• We love to lift each other up through company-wide slack channels such as #puppiesandpets, #omnidian-wellness, #praiseandbooms and #sustainablefuture.
• We have affinity groups to help employees feel seen and supported, such as Rainbow Array, BIPOC, Thriving Survivors, Vets at Omnidian, Black Lights Matter and Neurospic.