Assured

Executive Assistant & Recruiting Coordinator

Remote

$70,000 – $85,000Compensation
Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level
Full TimeJob Type
UnknownVisa
Insurance Technology, SoftwareIndustries

Executive Assistant & Recruiting Coordinator

Salary: $70K - $85K Location Type: Remote Employment Type: Full-Time

Position Overview

Assured is on a mission to modernize insurance. We provide large insurers with the software solutions they need to win in a modern, technology-driven world, from self-service claim filing software to backend fraud detection. We are the engine that powers claims processing for some of the largest insurers in the world.

We are looking for a sharp, proactive, and calendar-obsessed Executive Assistant & Recruiting Coordinator to support our VP of Engineering and the broader Engineering team. This is a hybrid role that blends executive support, recruiting coordination, and team event logistics.

Responsibilities

  • 📅 Own and manage a fast-moving, complex calendar for the VP of Engineering, including meetings, 1:1s, strategy sessions, and more.
  • 🔄 Anticipate conflicts, handle reschedules professionally, and keep priorities clear.
  • 📝 Help prep for key meetings, including agendas, notes, and light follow-up.
  • 📍 Schedule interviews for engineering candidates, from initial calls to full interview loops.
  • 🤝 Work closely with recruiting, hiring managers, and interviewers to create a positive experience for every candidate.
  • ⏰ Be the keeper of interviewer calendars and availability to prevent dropped balls or double-bookings.
  • 🎈 Help plan and execute team offsites, internal events, and celebrations.
  • 📦 Coordinate swag, team gifts, and other cultural-building initiatives.
  • 📆 Support the Chief of Staff in keeping the Engineering team organized, including managing org calendars, planning documents, and communications.

Requirements

  • 🧩 3+ years of experience as an EA, recruiting coordinator, or in an operations role, ideally in tech or fast-paced startups.
  • 🧠 An obsession with calendars and scheduling; you are always five steps ahead.
  • 🔍 Impeccable attention to detail; nothing slips through the cracks.
  • 💬 Clear communicator – friendly, polished, and professional in writing and in person.
  • 📱 Tech fluent – you pick up new tools quickly (we use Google Calendar, Slack, Notion, and Zoom).
  • 🌟 You are dependable, organized, and thrive in a role where others rely on you.

Bonus Points If You:

  • 💻 Have worked with engineering or technical teams before.
  • 👥 Know your way around Applicant Tracking System (ATS) tools (we use Ashby).
  • 🎨 Enjoy planning events or internal team moments.

Benefits

  • 🤑 Competitive Compensation: Enjoy a competitive salary and equity package!
  • 🏥 Comprehensive Health Care: Access to multiple medical plans with an HSA option and minimal out-of-pocket expenses. Certain plans are covered 100%.
  • 🦷 Dental Insurance: We protect those pearly whites.
  • 👀 Vision Insurance: Everyone can see clearly now at Assured.
  • 🌧 Life Insurance: It's on the house! Provided at no cost to you.
  • 🏄 Paid Time Off: Uncapped vacation days and paid holidays. Take that vacation!
  • 👶 Family Leave: Maternity and paternity leave options.
  • 📈 Financial Wellness: 401(k) contribution with Assured contributing 3% of your income, even if you don't contribute.
  • 👪 Flexible Spending Accounts: Health and dependent care FSAs for pre-tax flexible spending.

Our Commitment

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Skills

Calendar Management
Scheduling
Interview Coordination
Logistics
Executive Support
Recruiting Coordination
Event Planning
Communication
Organization

Assured

Digital solutions for insurance claims processing

About Assured

Assured.Claims provides digital solutions specifically for Property and Casualty (P&C) insurance carriers, focusing on enhancing the claims process. Their platform allows insurers to manage claims digitally, utilizing a combination of artificial intelligence and human interaction to facilitate effective communication with all parties involved. A key feature of their service is the First Notice of Loss (FNOL) web app, which helps insurers collect structured data at the beginning of a claim, leading to improved customer experiences and faster claim resolutions. Assured.Claims differentiates itself by offering a white-label solution, enabling insurers to implement their technology under their own brand without needing to develop it themselves. The company's goal is to streamline the claims process for insurers, ultimately improving efficiency and accuracy in claims handling.

Palo Alto, CaliforniaHeadquarters
2019Year Founded
$4.3MTotal Funding
SEEDCompany Stage
Fintech, AI & Machine LearningIndustries
51-200Employees

Benefits

Competitive salary & equity packages
Medical, dental, & vision
Life Insurance
PTO (Uncapped vacation days & paid holidays)
Family Leave
401(k) contribution
Commuter Benefits (Tax-advantaged commuter benefits account)
Health & Dependent Care FSAs (Pre-tax flexible spending accounts for out-of-pocket expenses)

Risks

Rising competition from new insurtech startups could erode Assured.Claims' market share.
Regulatory scrutiny on AI claims processing may increase compliance costs.
Data privacy concerns could lead to reputational damage for Assured.Claims.

Differentiation

Assured.Claims offers a unique FNOL web app for structured data collection.
The company provides a white-label solution for insurers to brand their own technology.
Assured.Claims combines AI and human interaction for empathetic claims communication.

Upsides

Increased AI adoption enhances claims process with 24/7 support and reduced response times.
IoT integration allows real-time data collection, improving claims accuracy.
Remote work trends drive demand for digital claims solutions, boosting Assured.Claims' market.

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