Executive Assistant for C-Suite Executive at Allstate Insurance Company

Richfield, Ohio, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

InsuranceIndustries

Requirements

Ability to handle moderately complex administrative functions and confidential situations
Proficiency in utilizing computer systems and applications to compile, analyze data, and prepare communications/presentations
Experience in preparing, receiving, and responding to moderately complex correspondence (e.g., letters, meeting minutes, customer complaints)
Capability to maintain files, including highly confidential information and legal documentation
Skills in scheduling appointments, managing calendars, and making travel arrangements
Knowledge of budget preparation, invoice verification, expense reports, and expenditure control
Ability to screen telephone calls and visitors, exercising judgment
Experience in planning and executing logistics for meetings and events (e.g., venue selection, food/beverage, vendor contracts, AV equipment)
Proficiency in tracking expenses and preparing cost reports for events
Project management skills to oversee multiple projects through completion
Understanding of business unit/functional unit and company policies/procedures
Strong relationship-building skills within the organization
Location-based: Work out of the Richfield, Ohio office
Full-time employment

Responsibilities

Handle a variety of moderately complex administrative functions and confidential situations to free up executive time
Identify resources and participate in developing, implementing, assessing, and improving processes/workflows
Compile and analyze data using computer systems for decision-making, communications, and presentations
Prepare, receive, and respond to moderately complex correspondence, ensuring quality standards
Maintain files (paper and electronic), including highly confidential and legal documentation
Schedule appointments, make travel arrangements, and manage calendars for efficiency
Assist in budget preparation/administration, verify/prepare invoices/expense reports, and ensure timely vendor payments
Receive/screen telephone calls and visitors, directing or handling personally as needed
Plan and execute logistics for business unit/functional meetings and events (e.g., recommend/reserve facilities, negotiate vendor contracts, arrange AV/transportation)
Track expenses and prepare cost reports for events
Oversee all aspects of multiple projects through completion
Serve as a knowledge resource on policies and procedures
Build and maintain intra-company relationships to accomplish objectives
Perform other duties as assigned

Skills

Administrative Support

Confidential Handling

Executive Assistance

Process Management

Resource Coordination

Scheduling

Calendar Management

Office Administration

Allstate Insurance Company

Provides a range of insurance products

About Allstate Insurance Company

Allstate provides a variety of insurance products, including auto, home, and life insurance, aimed at protecting individuals and families from financial risks. The company operates by selling insurance policies, which customers pay for through premiums. These premiums are then invested to generate returns for the company. Allstate distinguishes itself from competitors by offering a multi-channel distribution approach, allowing customers to purchase insurance through agents, online platforms, or partnerships with other financial services. The company's goal is to ensure customer satisfaction and reliability, as reflected in their slogan, "You're in Good Hands with Allstate," while also promoting diversity and engaging in corporate social responsibility initiatives.

Northbrook, IllinoisHeadquarters

1931Year Founded

IPOCompany Stage

Financial ServicesIndustries

10,001+Employees

Benefits

Flexible Work Hours

Risks

Natural disasters due to climate change lead to higher insurance claims, impacting profitability.

Insurtech companies increase competition, potentially affecting Allstate's market share.

Regulatory scrutiny over data privacy could lead to increased compliance costs for Allstate.

Differentiation

Allstate offers a diverse range of insurance products, including auto, home, and life.

The company uses a multi-channel distribution strategy to reach a broad audience.

Allstate is committed to inclusive diversity and corporate social responsibility initiatives.

Upsides

Increased adoption of telematics allows for personalized premiums and better risk assessment.

Climate change drives demand for new insurance products covering emerging risks.

Growing digital insurance platforms enable Allstate to reach younger, tech-savvy consumers.

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