Executive Assistant at Adobe

San Jose, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, SoftwareIndustries

Requirements

10+ years of administrative experience, including 4+ years supporting executive leadership (VP level or equivalent)
Demonstrated ability to manage multiple complex priorities in a fast-paced environment with limited direction
Strong organizational, problem-solving, and analytical skills, with the ability to anticipate issues and take initiative
Exceptional interpersonal and communication skills, with proven diplomacy and professionalism across all levels of an organization
Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, Confluence, Workday, etc.); familiarity with Adobe tools a plus
Demonstrated ability to influence culture and contribute to organizational success beyond administrative duties
Think strategically while executing flawlessly
Operate with grace under pressure and navigate ambiguity with sound judgment
Act as a trusted partner who amplifies leadership

Responsibilities

Anticipate executive needs and proactively align schedules, priorities, and resources to meet organizational goals
Partner with leadership on business rhythms, including staff meetings, all-hands, and team offsites—driving agenda design, action tracking, and follow-through
Provide insight and recommendations to improve team processes, communication flows, and overall operational efficiency
Prepare and synthesize materials for executive reviews, leadership meetings, and presentations
Collaborate with finance, communications, and HR business partners on planning, budgeting, and organizational communications
Serve as an extension of the executive—representing their priorities, voice, and decisions across internal and external engagements
Manage sensitive information with the utmost discretion and handle complex, confidential matters with judgment and professionalism
Act as a culture and communications hub for the organization, driving engagement and alignment across distributed teams
Provide comprehensive calendar management, travel coordination, expense processing, and event logistics for executives and their teams
Coordinate cross-functional projects, ensuring deliverables and deadlines are met with precision
Maintain and continuously refine administrative processes to increase effectiveness and efficiency across the organization
Build and maintain strong relationships with internal stakeholders, other Executive Assistants, and external partners to facilitate seamless communication and collaboration
Partner with business unit and operations teams to execute initiatives and drive results that impact both the immediate organization and related teams across Adobe

Skills

Executive Support

Calendar Management

Scheduling

Event Planning

Process Improvement

Stakeholder Management

Presentation Preparation

Budget Coordination

Communication

Project Coordination

Adobe

Software solutions for content creation and marketing

About Adobe

Adobe provides a range of software solutions focused on digital experiences, catering to creative professionals, businesses, and educational institutions. Its main offerings include Adobe Creative Cloud, which contains tools for photography, graphic design, video editing, illustration, UI/UX design, 3D and augmented reality, and social media content creation. Adobe also offers marketing solutions through Adobe Experience Cloud and document management services via Adobe Document Cloud. The company operates on a subscription-based model, allowing users to access its software through monthly or annual plans, with special pricing available for students, teachers, and businesses. Adobe differentiates itself from competitors by providing a comprehensive suite of tools that cover various aspects of content creation and marketing, all integrated into one platform. The goal of Adobe is to empower users to create, manage, and optimize their digital content effectively.

San Jose, CaliforniaHeadquarters

1994Year Founded

$668.9MTotal Funding

IPOCompany Stage

Consumer Software, Enterprise Software, DesignIndustries

10,001+Employees

Benefits

Company Equity

401(k) Company Match

Risks

Emerging AI-driven design tools offer similar functionalities at lower costs.

Open-source alternatives may attract users away from Adobe's subscription model.

Data privacy concerns could affect trust in Adobe's cloud services.

Differentiation

Adobe offers a comprehensive suite for content creation, marketing, and document management.

Adobe's subscription model includes special pricing for students, teachers, and businesses.

Adobe integrates advanced analytics with Experience Cloud for data-driven marketing.

Upsides

Generative AI tools enhance Adobe's content creation and editing efficiency.

Remote work boosts demand for Adobe's cloud-based document management solutions.

AR's popularity in marketing benefits Adobe's 3D and AR tools.

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