Responsibilities

The Executive Assistant Administrator will be responsible for maintaining accounts payable and receivable, general ledger and bank reconciliations, preparing and issuing invoices and credit notes, following up on overdue payments, generating customer quotes, and updating quote registers, as well as assisting external accountants with BAS, payroll, and year-end processes. They will ensure compliance with ATO and BDS financial policies, manage incoming and outgoing correspondence, filing document control, ordering office supplies, coordinating equipment and service bookings, maintaining company registers and standard operating procedures, providing clerical support to project and consulting teams, coordinating the Director's calendars, scheduling meetings and appointments, preparing briefing packs and minutes, booking travel and accommodation, conducting LinkedIn outreach and updating CRM data, drafting and formatting email campaigns, and tracking open and engagement metrics.