Executive Assistant at Chamberlain Group

Oak Brook, Illinois, United States

Apply Now

Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Manufacturing, TechnologyIndustries

Requirements

High School Diploma or GED Equivalent
6+ years of relevant work experience
Moderate to advanced acumen with Microsoft Office Suite
Outstanding verbal and written communication skills, including grammar and proofreading
Strong attention to detail with an emphasis on organization and prioritization skills
Regular and predictable on-site attendance and ability to work assigned shift/schedule and additional hours as needed
Compliance with health and safety guidelines and rules

Responsibilities

Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications
Receive and screen phone calls, visitors and mail
Manage multiple calendars, including scheduling appointments and providing itineraries
Manage meeting planning including scheduling meetings and preparing agendas; anticipate and coordinate needs for meetings such as logistics, equipment, catering, etc.; on occasion, take and distribute meeting minutes
Maintain accuracy of organizational charts, mailing lists and contact lists
Maintain a variety of files and reports; identify opportunities when automation would assist in overall operations of the group or department
Coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel
Handle highly confidential and critical information
Manage office space needs and requirements; support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc
Process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices

Skills

Calendar Management

Meeting Planning

Travel Coordination

Expense Reporting

Office Management

Confidential Information Handling

Report Preparation

Invoicing

Purchase Orders

Onboarding Support

Chamberlain Group

Smart home access control solutions provider

About Chamberlain Group

Chamberlain Group specializes in intelligent access solutions, focusing on smart home connectivity and access control systems. Their main products include garage door openers, commercial door openers, and gate operators, which can be professionally installed or purchased as DIY options for enhanced home security and convenience. The myQ app is a key feature that allows users to control their access points remotely, providing added security and convenience. Unlike many competitors, Chamberlain Group combines high-quality hardware with a smart home ecosystem that supports both direct sales and partnerships with professional installers. The company's goal is to lead in the access solutions market while ensuring customer satisfaction and promoting diversity and inclusion within the workplace.

Oak Brook, IllinoisHeadquarters

1954Year Founded

VENTURE_UNKNOWNCompany Stage

Hardware, Consumer Software, Consumer GoodsIndustries

1,001-5,000Employees