Contracts Administrator

About Granicus

Serving the People Who Serve the People

Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and their constituents together. We are on a mission to support our customers by meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn. Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers powering an unmatched Subscriber Network that uses our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe.

Contracts Administrator Role

The Contracts Administrator will provide support and assistance to the Contracts team and legal department in facilitating the management of contracts and associated documents throughout the revenue and procurement contract lifecycle, in addition to providing support to the sales and sales enablement teams with certifications, insurance forms and other documentation necessary to complete revenue transactions and RFP/RFI requests.

What your impact will look like

• Review all completed revenue contracts for accuracy, facilitate signatures in accordance with revenue signature process.
• Complete signature process as required by Puerto Rico law, statute and customer requirements, which may require in person signature and travel.
• Support Sales Enablement and the legal department in bid response preparation and contractual compliance requests with certification completion and securing accurate and current certificates of insurance, which may include having to secure corporate certifications and documents in person.
• Maintain accurate and up-to-date contract records within SFDC and other contract repositories.
• Store and save contracts and associated documentation in accordance with legal department retention policies and procedures.
• Manage legal and contracts consolidated email boxes, dispense requests and tasks in accordance with legal department policies and procedures.
• Escalate legal issues and legal notices to legal counsel or contract managers for further evaluation or approval when appropriate.
• Validate and document client entitlements and other contract attributes as requested.
• Manage record keeping for all contract-related correspondence and documentation, as well as all internal department files and resources.
• Ensure accurate post-signature processing of orders and contracts as they are received, which will include verification of required filings of contracts with the Puerto Rico Controller.
• Participate in new company acquisition integrations and other contracts-related projects as requested by management.

You will love this job if you have

• Bachelor’s degree, associates degree or paralegal certificate with <1 year experience.
• Experience with Microsoft Word required; experience with Salesforce and Docusign a plus.
• Excellent written and verbal communication skills.
• Meticulous attention to detail, ability to stay organized when faced with tight timelines and competing priorities.
• Comfortable collaborating with all levels of a professional organization.
• Professional demeanor and communication (in person, over the phone, and via email).