Administrative Assistant (New York, NY) at PIMCO

New York, New York, United States

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, Investment ManagementIndustries

Requirements

Resourceful self-starter
Professionalism
Organization
Attention to detail
Ability to thrive in a fast-paced environment

Responsibilities

Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives’ time and contribute to efficient team operations
Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail
Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events
Proactively manage and prioritize executives’ calendars, scheduling internal and external meetings efficiently
Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes
Arrange travel for executives
Process expense reports
Assist in planning client events, managing all logistical elements to create a seamless experience

Skills

Key technologies and capabilities for this role

Administrative SupportCalendar ManagementMeeting SchedulingPhone CoverageEmail ManagementMail DistributionEvent CoordinationOrganizational SkillsAttention to DetailCommunication

Questions & Answers

Common questions about this position

Is this position remote or onsite?

This is an onsite position in New York, NY.

What is the salary for this Administrative Assistant role?

This information is not specified in the job description.

What skills are required for this Administrative Assistant position?

Required skills include being a resourceful self-starter, professionalism, organization, attention to detail, and the ability to thrive in a fast-paced environment.

What is the company culture like at PIMCO?

PIMCO fosters a high-performance inclusive culture that celebrates diverse thinking and is guided by CORE values of Collaboration, Openness, Responsibility, and Excellence.

What makes a strong candidate for this role?

A strong candidate is a resourceful self-starter with professionalism, strong organization, attention to detail, and the ability to thrive in a fast-paced environment.