Administrative Assistant (New York, NY) at PIMCO

New York, New York, United States

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, Investment ManagementIndustries

Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives’ time and contribute to efficient team operations
Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail
Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events
Proactively manage and prioritize executives’ calendars, scheduling internal and external meetings efficiently
Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes
Arrange travel for executives
Process expense reports
Assist in planning client events, managing all logistical elements to create a seamless experience