Admin/Executive Assistant

Position Overview

• Location Type: Remote
• Job Type: Full-time
• Salary: Not specified

A highly organized and proactive Administrative/Executive Assistant is sought to join our team. The ideal candidate will provide comprehensive administrative support, manage tasks related to property spreadsheets, calendars, client lists, lead generation, and research. This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.

Requirements

• Experience: Proven experience as an Administrative Assistant or Executive Assistant.
• Technical Skills:
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Proficiency in Google Workspace (Docs, Sheets, Calendar)
  • Experience with CRM software, preferably HubSpot.
• Skills:
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy in editing spreadsheets and managing data.
  • Ability to conduct research and present findings effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and manage multiple tasks efficiently.
  • Strong problem-solving skills and proactive attitude.

Responsibilities

• Property Spreadsheet Management: Bi-weekly edit of property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform.
• Calendar Management: Weekly update of the online calendar via Google.
• Client List Management: Monthly check on client lists to ensure new additions are marked as ‘Marketing’ to receive newsletters.
• Lead Generation: Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites with guidance from the supervisor.
• Data Input: Input data including creating ‘Companies’ and their related ‘Contacts’ with names, emails, phone numbers, and religious affiliation.
• Social Media Engagement: Connect with clients on social media platforms: Follow on Facebook, LinkedIn, YouTube. Connect with current contacts on LinkedIn.
• Research: Conduct research on: Events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns, and religious activities. Current religious affairs of interest to contribute to engagement strategies and raise the profile of Faithful.
• Content Contribution: Newsletters, journals, and magazines for contributing blogs and articles or commenting on existing content.
• Administrative Support: Provide administrative support to the executive team as needed.
• Record Keeping: Maintain organized records of documents, spreadsheets, and correspondence.

Additional Details

• Employment Type: Full-time
• Workplace: Remote
• Language: English (en)
• Published Date: 2025-01-17

Preferred Skills

• Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools.
• Experience in lead generation and client relationship management.
• Knowledge of the real estate industry and property management.
• Experience in creating and managing marketing lists.
• Strong interpersonal skills and ability to collaborate with team members and external stakeholders.