Workforce Planning Manager at OpenAI

San Francisco, California, United States

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$190,000 – $240,000Compensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, Artificial IntelligenceIndustries

Requirements

7–10+ years in workforce planning, people analytics, FP&A, or strategic operations, ideally in a fast-scaling tech environment
Proven experience building new processes, systems, or functions from scratch
Strong analytical toolkit; comfortable working across HRIS, ATS, financial planning, and real estate systems (Workday, Ashby, Anaplan, or equivalents)
A track record of driving alignment across executive-level stakeholders
Able to operate at two altitudes: strategic partner to leadership and hands-on builder of infrastructure
Excited by the opportunity to create a new function that will scale with the company

Responsibilities

Build Workforce Planning as a Function: Establish the frameworks, governance, and reporting that become the backbone of headcount planning at OpenAI. Create consistent definitions and standards for headcount across the company. Lay the groundwork for a future Workforce Planning COE
Headcount Planning & Strategy: Partner with Finance to translate business goals into headcount budgets and reconciliations. Align hiring priorities with organizational strategy, ensuring clarity on sequencing and trade-offs. Play a central role in quarterly and annual planning cycles, partnering with Finance and Leadership to ensure headcount decisions are aligned with strategic priorities and trade-offs are clearly surfaced
Recruiting Supply & Demand Alignment: Model recruiting capacity vs. demand to inform which roles to open and when. Partner with Recruiting Leadership to ensure hiring prioritization matches funnel realities. Provide executive visibility into supply/demand health with clear dashboards
Data Integration & Insights: Integrate and reconcile data across Finance (Anaplan), Recruiting (Ashby), People Ops (Workday), and Real Estate (occupancy dashboards). Ensure a single source of truth for headcount, hiring progress, and future forecasts. Build reporting that ties hiring outcomes to financial plan and space requirements. Translate data into actionable insights for leadership, surfacing trade-offs between budget, recruiting capacity, and real estate needs
Forecasting & Scenario Planning: Build models for headcount growth, attrition, and hiring pace. Partner with Real Estate & Workplace Services to forecast space needs under different scenarios. Deliver scenario analyses to inform executive decision-making
Cross-Functional Leadership: Act as the connective tissue between Finance, Recruiting, People Ops, and Real Estate. Influence senior stakeholders with insights grounded in data. Anticipate and surface trade-offs between budget, hiring capacity, and organizational needs

Skills

Key technologies and capabilities for this role

Workforce PlanningHeadcount ForecastingFinancial ModelingRecruiting StrategyData DashboardsBudget ReconciliationStrategic PlanningGovernance FrameworksCapacity Modeling

Questions & Answers

Common questions about this position

What is the salary range for the Workforce Planning Manager position?

The salary range is $190K - $240K.

Is this a remote or on-site role?

This information is not specified in the job description.

What experience level is required for this role?

The role requires 7–10+ years of relevant experience.

What is the team structure or reporting for this position?

This is a cross-functional leadership role that will sit in Recruiting Operations and serve as the bridge across Finance, Recruiting, People Ops, and Real Estate & Workplace Services.

What makes a strong candidate for this Workforce Planning Manager role?

Ideal candidates have 7–10+ years of experience and can build workforce planning frameworks from scratch, partner cross-functionally with Finance, Recruiting, People Ops, and Real Estate, integrate data from tools like Anaplan, Ashby, and Workday, and deliver scenario analyses for leadership.

OpenAI

Develops safe and beneficial AI technologies

About OpenAI

OpenAI develops and deploys artificial intelligence technologies aimed at benefiting humanity. The company creates advanced AI models capable of performing various tasks, such as automating processes and enhancing creativity. OpenAI's products, like Sora, allow users to generate videos from text descriptions, showcasing the versatility of its AI applications. Unlike many competitors, OpenAI operates under a capped profit model, which limits the profits it can make and ensures that excess earnings are redistributed to maximize the social benefits of AI. This commitment to safety and ethical considerations is central to its mission of ensuring that artificial general intelligence (AGI) serves all of humanity.

San Francisco, CaliforniaHeadquarters

2015Year Founded

$18,433.2MTotal Funding

LATE_VCCompany Stage

AI & Machine LearningIndustries

1,001-5,000Employees