Trade Show and Event Coordinator at Penumbra Inc

Alameda, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Events, Marketing, HealthcareIndustries

Requirements

Bachelor’s degree in a related field with 1+ year of event planning experience, or equivalent combination of education and experience
Prior trade show experience strongly preferred
Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results
Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally
Excellent written and verbal communication skills, including presentation skills
Strong organizational and planning skills
Detail-oriented with excellent follow-up, budgeting, and time management skills
Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
Proficient in Microsoft Office suite of products (including strong knowledge of Excel)
Willingness and ability to work on site in general office and warehouse environments
Business travel up to 50%
Potential exposure to blood-borne pathogens
Requires some lifting and moving of up to 25 pounds
Must be able to move between buildings and floors
Must be able to remain stationary and use a computer or other standard office equipment for extensive periods
Must be able to read

Responsibilities

Assist in the coordination of logistics for conferences and external events, including trade shows, customer events and any other off-site events
Communicate and maintain timelines and priorities for projects and events
Assist with management of on-site conference logistics such as equipment, catering requirements, restaurant and conference room bookings as needed
Assist with creating project timelines, plans and concepts covering all aspects of event production
Prepare event briefing materials (e.g., workplan, post-event debrief, communications to clients and management)
Under the guidance of leadership, schedule regular planning calls with event sponsors
Assist with design, content and messaging for all event and presentation materials while understanding and ensuring proper brand messaging
Support the event planning process via internal and external communications
Maintain and update the conference database
Assist in collating marketing materials
Provide support for conference workshops and regional conferences
Travel to large scale conferences and provide operational support from set up to dismantle
Maintain bannerstand and inventory of booth supplies
Ensure processing of show leads and distribute to marketing and sales force
Manage expenses for each event
Travel for site visits
Provide administrative support to the larger marketing team as needed
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures
Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company
Ensure other members of the department follow the QMS, regulations, standards, and procedures
Perform other work-related duties as assigned

Skills

Key technologies and capabilities for this role

Event CoordinationLogistics ManagementBudget ManagementProject TimelinesStakeholder CommunicationEvent ProductionOn-site LogisticsEvent BriefingBrand MessagingDatabase MaintenanceMarketing MaterialsInventory ManagementLead Processing

Questions & Answers

Common questions about this position

What qualifications are required for the Trade Show and Event Coordinator role?

A Bachelor’s degree in a related field with 1+ year of event planning experience, or equivalent combination of education and experience is required. Prior trade show experience is strongly preferred.

What key skills are needed to succeed in this position?

Candidates need to be energetic, organized multitaskers with high attention to detail, thriving in fast-paced environments with strong on-the-fly problem-solving, interpersonal skills, and the ability to manage multiple priorities while focusing on execution.

Is travel required for this role?

Yes, travel is required for large scale conferences to provide operational support from set up to dismantle, as well as for site visits.

What does the work environment look like for this position?

The role involves working in a fast-paced environment with multiple and changing priorities, requiring strong focus on execution and results.

What experience makes a strong candidate for this Event Coordinator position?

Strong candidates will have a Bachelor’s degree with 1+ years of event planning experience, prior trade show experience, and the ability to thrive in fast-paced settings with multitasking, problem-solving, and interpersonal skills.

Penumbra Inc

Develops medical devices for vascular conditions

About Penumbra Inc

Penumbra Inc. specializes in creating medical devices aimed at treating neurovascular and peripheral vascular conditions. Their products, such as the Penumbra System and the Indigo System, are designed for use in hospitals and clinics, helping healthcare professionals address issues like stroke and other vascular diseases. These devices work by providing advanced tools for interventions in neurology and vascular surgery, allowing for effective treatment options. Unlike many competitors, Penumbra focuses specifically on these specialized areas, ensuring their products are tailored to the needs of medical professionals in these fields. The company's goal is to continuously improve and innovate their medical devices to enhance patient care and support healthcare providers in delivering effective treatments.

Alameda, CaliforniaHeadquarters

2004Year Founded

$116.7KTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Retirement Plan

401(k) Company Match

Paid Parental Leave

Paid Vacation

Paid Sick Leave

Paid Holidays

Risks

Recent layoffs in the Immersive Healthcare division may indicate financial strain.

The EMBOLIZE trial could divert resources from core product lines.

Regulatory challenges in Europe may impact sales of new products like BMX81 and BMX96.

Differentiation

Penumbra offers a comprehensive range of neuro and peripheral vascular devices.

The company focuses on innovative solutions for stroke and neurovascular disease treatment.

Penumbra's global presence spans North America, Europe, Asia, and Australia.

Upsides

Growing demand for minimally invasive procedures aligns with Penumbra's product offerings.

The global neurovascular devices market is projected to grow at 8.5% CAGR until 2030.

Penumbra's European launch of BMX81 and BMX96 expands its market presence.

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