Sr. Administrative Assistant at Johnson & Johnson

Danvers, Massachusetts, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, MedTechIndustries

Requirements

Minimum of a high school diploma is required; associate’s or bachelor’s degree is preferred
Minimum of 5 years of administrative experience is required
Excellent verbal and written communication skills, including the ability to draft and edit correspondence and prepare information for executive review
Exemplary customer service skills
Ability to handle multiple tasks and priorities simultaneously
Ability to anticipate executive needs and work independently with minimal supervision
Ability to maintain confidentiality and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment
Excellent judgment and the ability to anticipate and solve problems proactively
Detail-oriented, thorough, accurate, and well-organized

Responsibilities

Provide administrative support to the Global Head of HR, VP of Finance, and VP of Quality for Heart Recovery to enable effective prioritization and maintain consistent internal and external engagement
Act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the HR, Finance, and Quality leaders
Build and maintain complex and highly fluid calendar coordination for the leaders, working closely with cross-functional business partners, with a keen and proactive sense of prioritization and time management
Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; compile documents for travel-related meetings
Closely partner with colleagues across all levels of the organization to organize meetings (ranging in attendee size and subject matter, from 1:1s to town halls) and provide necessary logistical support, including technology, meals, room setup, and day-of-meeting point-of-contact support
Prepare expense reports for assigned leaders in a detail-oriented, timely, and compliant manner, in accordance with healthcare compliance requirements
Coordinate Leadership Team meetings and other staff and leadership activities, as appropriate; manage all materials, track action items, and follow up as needed
Perform duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution list management, and ad hoc team management transactions in Workday
Maintain professionalism, strict confidentiality, and discretion at all times while exercising independent judgment to solve complex problems
Maintain strong working relationships with all stakeholders, including Heart Recovery’s cross-functional administrative assistants, fostering an efficient and collaborative team environment across a globally dispersed team

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel CoordinationTime ManagementPrioritizationInterpersonal CommunicationAdministrative SupportExecutive Assistance

Questions & Answers

Common questions about this position

Is this a remote position or does it require on-site work?

The position is based in Danvers, Massachusetts, United States of America, indicating it requires on-site work at that location.

What is the salary range for the Sr. Administrative Assistant role?

This information is not specified in the job description.

What key skills are required for the Sr. Administrative Assistant position?

Key skills include complex calendar coordination with prioritization and time management, arranging domestic and international travel, organizing meetings with logistical support, preparing expense reports compliantly, and maintaining strict confidentiality while exercising independent judgment.

What does the company culture emphasize at Johnson & Johnson?

The company emphasizes health innovation, professionalism, courtesy, excellent interpersonal communication, and building strong working relationships with stakeholders.

Who will the Sr. Administrative Assistant support in this role?

The role provides administrative support to the Global Head of HR, VP of Finance, and VP of Quality for Heart Recovery.

Johnson & Johnson

Healthcare products in pharmaceuticals and devices.

About Johnson & Johnson

Johnson & Johnson operates in the healthcare sector with three main areas: pharmaceuticals, medical devices, and consumer health products. In the pharmaceuticals segment, the company develops prescription drugs for various medical conditions such as cancer and infectious diseases. The medical devices segment provides products used in surgeries and other medical procedures, while the consumer health segment offers over-the-counter products, including baby care and personal health items. Johnson & Johnson generates revenue through direct sales and partnerships, and it invests significantly in research and development to create new products that meet the needs of consumers and healthcare providers. The company stands out from competitors by emphasizing diversity, equity, and inclusion in its workplace, fostering an environment where employees can share their perspectives. Its goal is to improve patient outcomes and enhance the overall health and well-being of individuals globally.

New Brunswick, New JerseyHeadquarters

1886Year Founded

IPOCompany Stage

HealthcareIndustries

10,001+Employees

Risks

J&J faces a class action lawsuit in Australia over ineffective cold and flu medications.

Former J&J executives joining other firms could lead to increased competition.

Ongoing legal battles, like the lawsuit against Cigna, pose financial liabilities for J&J.

Differentiation

J&J operates in three segments: pharmaceuticals, medical devices, and consumer health.

The company invests heavily in R&D for innovative medical solutions and products.

J&J is committed to diversity, equity, and inclusion in its workplace culture.

Upsides

J&J's collaboration with Helsinki University Hospital focuses on value-based healthcare models.

The rise of personalized medicine offers J&J opportunities in targeted therapies.

Increased focus on digital health solutions presents expansion opportunities for J&J.

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