Sr. Administrative Assistant at Adobe

New York, New York, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, SoftwareIndustries

Requirements

Bachelor’s Degree or equivalent work experience
5+ years of experience as Administrative Assistant within a high-tech organization
Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment
Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy
Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through
Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s)
Able to apply the utmost discretion when dealing with sensitive and confidential material
Extreme attention to detail as well as the ability to multi-task and juggle priorities
Be onsite, in office regularly and able to assist with in person needs and tasks
Ability to travel occasionally to provide on-site support at team offsite events

Responsibilities

Executive’s calendar and meeting management – maintain executive’s calendar, coordinate meetings, conference rooms, catering and other logistics as necessary
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international
Process business expense reimbursement requests, invoices and manage POs
Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities
Manage staff meeting agendas as well as attend and capture key outcomes and actions
Coordinate assistance with office space, equipment, software, office-related matters, and events
Manage team access to shared databases (SharePoint, OneNote, Wiki)
Regularly collaborate with cross-functional Administrative & Executive Assistants
Partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed
Maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite

Skills

Key technologies and capabilities for this role

Calendar ManagementMeeting CoordinationTravel ArrangementsExpense ReimbursementEvent PlanningInvoice ProcessingPurchase OrdersLogistics CoordinationMulti-tasking

Questions & Answers

Common questions about this position

What experience is required for the Sr. Administrative Assistant role?

A Bachelor’s Degree or equivalent work experience and 5+ years of experience as an Administrative Assistant within a high-tech organization are required.

What technical skills are needed for this position?

Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software are required.

Is this role remote or onsite?

The role requires being onsite in office regularly and able to assist with in-person needs and tasks, with occasional travel to provide on-site support at team offsite events.

What does Adobe's company culture emphasize?

Adobe is committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity, with new ideas welcomed from everywhere in the organization.

What makes a strong candidate for this Sr. Administrative Assistant position?

The ideal candidate has extreme attention to detail, the ability to multi-task and juggle priorities, remains flexible in a fast-paced environment, and excels at time management.

Adobe

Software solutions for content creation and marketing

About Adobe

Adobe provides a range of software solutions focused on digital experiences, catering to creative professionals, businesses, and educational institutions. Its main offerings include Adobe Creative Cloud, which contains tools for photography, graphic design, video editing, illustration, UI/UX design, 3D and augmented reality, and social media content creation. Adobe also offers marketing solutions through Adobe Experience Cloud and document management services via Adobe Document Cloud. The company operates on a subscription-based model, allowing users to access its software through monthly or annual plans, with special pricing available for students, teachers, and businesses. Adobe differentiates itself from competitors by providing a comprehensive suite of tools that cover various aspects of content creation and marketing, all integrated into one platform. The goal of Adobe is to empower users to create, manage, and optimize their digital content effectively.

San Jose, CaliforniaHeadquarters

1994Year Founded

$668.9MTotal Funding

IPOCompany Stage

Consumer Software, Enterprise Software, DesignIndustries

10,001+Employees

Benefits

Company Equity

401(k) Company Match

Risks

Emerging AI-driven design tools offer similar functionalities at lower costs.

Open-source alternatives may attract users away from Adobe's subscription model.

Data privacy concerns could affect trust in Adobe's cloud services.

Differentiation

Adobe offers a comprehensive suite for content creation, marketing, and document management.

Adobe's subscription model includes special pricing for students, teachers, and businesses.

Adobe integrates advanced analytics with Experience Cloud for data-driven marketing.

Upsides

Generative AI tools enhance Adobe's content creation and editing efficiency.

Remote work boosts demand for Adobe's cloud-based document management solutions.

AR's popularity in marketing benefits Adobe's 3D and AR tools.

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