Speaker Management Coordinator at Veeva Systems

Lyndhurst, New Jersey, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Life Sciences, SaaSIndustries

Requirements

Strong organizational skills with great attention to detail
Capability to switch tasks often, and multiple customers simultaneously
Strong interpersonal, verbal, and written skills both internally and externally, with the ability to effectively engage with the customer
Skilled in Customer Service, and the ability to solve problems while ensuring customer satisfaction is met
Familiar with health sciences and regulated environments a benefit
Ability to work independently, with competent decision-making skills, and successfully manage multiple priorities in a fast-paced environment
Strong working knowledge of Gmail and Microsoft Office Product Suite, with the skill to work primarily in Microsoft Excel, Smart Sheets, and SignNow
Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Ability to maintain productivity while performing repetitive contracting tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere
High School diploma or GED required. A college degree preferred or equivalent experience
Experience working at a pharmaceutical/biotech or third-party agency a plus
HCP Consulting Contracting experience is a benefit

Responsibilities

Coordinate all life cycles of the contracting process, including reviewing requests for accuracy, drafting and executing contracts, ensuring compliance with company policies and legal requirements
Manage speaker data within VDE's proprietary events management platform, ensuring accuracy and confidentiality for customer accounts
Generate and analyze daily speaker reports to track tasks and update information efficiently
Serve as a primary point of contact, providing daily updates to customer teams and relevant stakeholders
Communicate directly with speakers regarding their contract status and facilitate the collection of any outstanding information
Provide status updates and manage follow-ups with internal account stakeholders for missing speaker details
Oversee the speaker nomination and contracting process, including generation, redlining, and amendments
Interpret and execute legal contracts accurately on behalf of stakeholders
Strictly adhere to performance metrics, Standard Operating Procedures (SOPs), and compliance guidelines specific to each customer
Maintain current knowledge of relevant regulations (e.g., OIG, PhRMA Code)
Ensure adherence to all company policies, including confidentiality, sensitive communication, and intellectual property
Effectively manage a high volume of tasks while maintaining prompt responses to emails and chats
Organize and maintain customer email inboxes to ensure timely and appropriate communication

Skills

Contract Management

Contract Drafting

Data Management

Reporting

Stakeholder Communication

Compliance

Events Management

HCP Contracting

Veeva Systems

Quality and regulatory software solutions provider

About Veeva Systems

Veeva Systems offers software solutions for quality, regulatory, and advertising claims management, focusing on consumer products and chemical companies. Their cloud-based platform provides visibility and traceability throughout the product journey, ensuring compliance with regulations and accelerating time-to-market. Unlike competitors, Veeva has specialized expertise in both the Life Sciences and Chemical sectors, allowing them to effectively address industry-specific challenges. The company's goal is to help clients efficiently bring safe and compliant products to market.

Pleasanton, CaliforniaHeadquarters

2007Year Founded

$6.8MTotal Funding

IPOCompany Stage

Enterprise Software, Healthcare, Consumer GoodsIndustries

5,001-10,000Employees

Benefits

Parental leave

PTO

Free food

Health, dental, & vision insurance

Gym membership reimbursement

Risks

Manual processes in medtech content management risk compliance issues and market delays.

GenAI features in Vault CRM may face data privacy and security challenges.

Rapid product expansion could lead to integration challenges and customer dissatisfaction.

Differentiation

Veeva Systems specializes in cloud-based software for the life sciences industry.

The company offers a subscription-based model ensuring continuous updates and improvements.

Veeva's Vault CRM Suite connects sales, marketing, and medical for customer-centric engagement.

Upsides

Veeva Compass Patient platform supports patient journey analysis and market sizing.

GenAI features in Vault CRM enhance field productivity with contextual task automation.

Veeva's digital HACCP solution improves safety and efficiency in compliance processes.

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