Recruiting Coordinator (Temporary) at Hippocratic AI

Palo Alto, California, United States

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Artificial Intelligence, TechnologyIndustries

2+ years of experience as a recruiting coordinator in a fast-paced, high-growth startup environment
Familiarity with calendaring software and tools such as Google Workspace, Slack, Zoom, etc
Proven track record of managing complex, high-volume scheduling across departments
Strong organizational skills and meticulous attention to detail
Excellent written and verbal communication skills
Ability to juggle competing priorities while remaining calm and proactive
Comfortable working directly with executives and senior stakeholders
Experience using Applicant Tracking Systems (e.g., Ashby, Greenhouse, Lever, etc.)
A warm, welcoming presence and commitment to delivering an exceptional candidate experience
Must be available to work onsite 5 days a week

Coordinate high-volume interview scheduling for a variety of GTM/Corporate and Technical roles across multiple time zones
Manage candidate communications to ensure a timely, personalized, and white-glove experience
Work closely with recruiters, hiring managers, and executives to align schedules and ensure smooth operations
Greet and host candidates during on-site interviews; own the in-person candidate experience
Maintain and update data in our Applicant Tracking System (ATS) and recruiting documentation
Manage job postings across all job boards, ensuring consistency in formatting, content, and branding templates
Identify and suggest improvements to existing recruiting coordination processes
Handle confidential information with professionalism and discretion at all times