Recruiting & Workplace Coordinator (Contract Position) at Floqast

San Jose, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

NoVisa

Technology, RecruitingIndustries

Requirements

1-2 years minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
Experience with Lever or similar Applicant Tracking System required
Ability to manage a high volume of scheduling and coordinating required
Excellent time management and organization with the ability to prioritize work
Ability to multi-task and function in a fast-paced environment
Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
Proactive problem solver who is detail-oriented
Work in office 5 days per week (San Jose Office)
Visa sponsorship is NOT available

Responsibilities

Create a positive, professional and welcoming candidate experience: timely and respectful follow-ups to candidates, attention to detail in written and verbal communication, accurate scheduling of interviews, and ensuring data integrity in ATS
Successfully manage a high volume of scheduling phone interviews and on-site interviews for R&D teams in San Jose
Maintain exceptional records and notes within Applicant Tracking System (Lever)
Develop and maintain strong relationships with internal hiring teams and interviewers to ensure a smooth process
Assist with optimization and maintenance of Applicant Tracking System
Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
Support the Recruiting team with process optimization projects and ad hoc opportunities
First point of contact for building services, facilities and utilities maintenance, and vendors
Responsible for reception services at the San Jose office: meet and greet visitors, field incoming phone calls, and manage traffic in and out of the office
Present to greet visitors at the front door and direct them to the appropriate person
Answer and direct general phone calls to the Company line
Daily collection and distribution of mail and packages
Maintain appearance in occupied spaces at the San Jose office (workstations, kitchen, conference rooms etc.) to create a welcoming environment and provide best in class support for all FloQast employees
Own ordering and coordination of recurring lunches, other ad hoc lunches as needed, and ordering and maintaining office supplies and well-stocked kitchen
Coordinate and handle invoices, credit card expenses, and manage the office budget
Liaise with external office suppliers and the office building management

Skills

Key technologies and capabilities for this role

Applicant Tracking SystemLeverSchedulingInterview CoordinationReceptionFacilities ManagementVendor ManagementAdministrative SupportData IntegrityProcess Optimization

Questions & Answers

Common questions about this position

Is this position remote or does it require office work?

This is a full-time contract role requiring work in the San Jose office 5 days per week.

What experience is required for this role?

Candidates need 1-2 years minimum experience in a Talent Acquisition Coordinator role and/or Office Administrator role, plus experience with Lever or a similar Applicant Tracking System.

What key skills are needed to succeed in this position?

The role requires ability to manage high volume scheduling, excellent time management and organization, multitasking in a fast-paced environment, and exceptional customer service with strong communication skills.

What is the duration and type of this employment?

This is a 6-month full-time contract position; visa sponsorship is not available.

What kind of attitude or traits make a strong candidate for this role?

A highly energetic, positive, and enthusiastic team player with attention to detail and a customer service focus will stand out.

Floqast

Financial close management software for accounting teams

About Floqast

FloQast offers Financial Close Management Software that helps accounting teams automate and streamline the financial close process at the end of a fiscal period. The cloud-based solution integrates with existing ERP systems and Excel, allowing for automated reconciliations and organized financial documentation for audits. Unlike competitors, FloQast can be fully implemented and trained within two weeks, making it easier to adopt. The company's goal is to improve the efficiency and accuracy of financial reporting, reducing the workload for accounting teams.

Los Angeles, CaliforniaHeadquarters

2013Year Founded

$294.6MTotal Funding

SERIES_ECompany Stage

Enterprise Software, FintechIndustries

501-1,000Employees

Benefits

Unlimited PTO

Company-Wide Social Events

Cold Brew/Nitro On Tap

Generous Paid Parental Leave

Competitive Compensation

401k (No Matching)

Unlimited Snacks and Drinks

Family Forming Support, Benefits & Reimbursement

Pet Care Discount Program

Stock Options

Education Reimbursement

Medical, Dental, Vision (100% paid)

Charitable Donation Matching

Risks

Increased competition from fintech startups could erode FloQast's market share.

Economic downturns in EMEA and APAC may impact FloQast's expansion and revenue growth.

Data privacy concerns in new markets could challenge FloQast's global expansion strategy.

Differentiation

FloQast integrates seamlessly with major ERP systems like QuickBooks and SAP.

The platform offers built-in flux analysis for identifying significant financial data changes.

FloQast's ease of implementation sets it apart from lengthy traditional software setups.

Upsides

FloQast's global expansion is bolstered by new executive appointments in EMEA and APAC.

Recognition as a fastest-growing company enhances FloQast's market credibility and visibility.

The subscription model ensures a steady revenue stream and continuous software updates.

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